Payables Invoice and Life Cycle Status Extract for France Process Rules

Read this section to understand the Payables Invoice and Life Cycle Status Extract for France process rules:

• The Payables Invoice and Life Cycle for France process extracts self-billing invoices based on these rules:
  • The Self-billing GDF on invoice header for manual created payables transactions set to Yes.
  • Payables invoice is with the invoice source ERS (Evaluated Receipt Settlement).
  • Invoice is accounted.
  • Invoice must have VAT Tax line.
  • The self-billing XML output file will be identified separately from other e-reporting transactions using these attributes:

    • Transaction Type (BT-3): 389 - Self Billing.
    • Profile Type (BT-24): urn:cen.eu:en16931:2017 (applicable to e-invoicing).

• The Payables Invoice Extract for France extracts international invoices based on these rules:
  • International Invoices are selected where Supplier bill-to address is not in France.
    Note: Domestic invoices are not part of the Payables e-Reporting extract.
  • Invoice is accounted.
  • Invoice must have VAT Tax line.
  • To exclude transactions from e-reporting extract, set value Yes in the Do Not Extract GDF on invoice header.
  • User can recreate Payables Invoice Extract file only when the on Payables Invoice header has a defined value, Extract Payables Invoices in the Recreate File Type GDF.
• The Life Cycle status extract for France process:

  The program based on the Extract type parameter value can be set to either Extract life cycle status Collected or Extract life cycle status Refused, and can distinguish between these statuses:

  • Extract life cycle status Collected: The program will extract all receipt applications and un-applications associated with receivables transactions with tax point basis set to “Payment.” The output file generated by the program will be in the mandated CDAR format.
  • Extract life cycle status Refused: The program will extract all invoices that have assigned a “Refused” user defined invoice hold.
  The Life Cycle Status Extract for France process functions based on these rules:
  • Rules for Life Cycle Refused status process:
    • Generated file can contain more than one invoice.
    • Life Cycle file is generated for Invoices with non-released Refused Invoice Hold.
    • After the file is generated, the process updates Extract Status GDF to status Submitted.
    • The process prevents duplication in reporting for invoices that were already reported.
    • You can recreate the file only if the Recreate File Type GDF in the Payables Invoice header is set to Extract life cycle status Refused.
  • Rules for Life Cycle Collected status process:
    • Generated file can contain more invoices.
    • Life Cycle status is generated only for invoices with Tax Point Basis is PAYMENT.
    • Life Cycle file is generated for invoices when the receipt is applied to Invoice. Receipts that are not applied to Invoice and are On-Account, are not reported and extracted in the Life Cycle extract file.
    • Receipts/Invoices that were already reported as Collected and are unapplied from Receipt, are reported as Collected again but with negative unapplied amount.
    • After file is generated, the process updates internal GDF status to status Submitted.
    • The process prevents duplication in reporting for invoices that were already reported.
    • You can recreate the file only if the Recreate File Type GDF on the Receipt is set to Extract life cycle status Collected.