Implementation Scope

Payables Agent implementation covers invoice ingestion, document processing, monitoring, training, exception management, adaptive learning, reporting, agent-assisted experiences, invoice completion, and anomaly detection.

Implementation scope covers these functional areas:

Functional Area	What the Implementation Covers
Invoice Ingestion	Receive invoices through email-based submission, electronic invoice integrations, partner e-Invoice integrations, Supplier Portal transactions, mass invoice imports, internal application-generated invoices, and manual invoice creation. Incoming documents are classified and organized into processing streams.
Document Processing	Interpret invoice layouts, content patterns, and field relationships to identify invoice information and map it to Payables invoice attributes. Custom CSV and XML files are mapped to Payables invoice attributes using generative AI.
Invoice Document Streams	Monitor inbound invoice documents, processing status, ingestion activity, and exceptions. Search and filter results, and drill into processing details.
Invoice Document Training	Upload sample invoices, review extracted attributes, correct fields requiring review, and train new supplier invoice layouts. Corrections are retained for future invoices with similar layouts. From release 26C, training also supports descriptive flexfields and global descriptive flexfields in unstructured documents and supplier recognition using logos in invoice images.
Invoice List	Review invoice status, manage rejected invoices, investigate policy violations, correct invoice data, and monitor exception resolution.
Adaptive Learning	Store user corrections against invoice fingerprints and apply learned patterns to future invoices with similar layouts. Learning supports header-level and line-level attributes and can be shared between environments.
Reporting and Monitoring	Use the Invoice Documents Recognition Tracking Report and Invoice Documents Recognition Rate Report to review processing progress, recognition accuracy, supplier performance, and training opportunities.
Payables Agent Home	Provide a unified starting point for natural-language inquiries, suggested prompts, navigation to Payables work areas, and prioritized Top Insights.
Insights	Present role-aware invoice-processing signals generated by monitoring prompts and support review, dismissal, reopening, and navigation to the related invoice or configuration context.
Enhanced Learning	Review and correct the generated mappings for unstructured PDF and image invoices. Support annotation-based training for descriptive flexfields and regional or global flexfields and fingerprint-based reuse of learning.
Invoice Completion	Define policies that derive supported accounting, tax, project, asset, payment, localization, and additional-information attributes when those values aren't already present on imported invoices.
Anomaly Detection	Configure supported controls to identify invoices with unexpected currency, remittance-bank-account location, unusually high amounts, potentially fraudulent attribute combinations, or duplicate invoice numbers.
Structured Document Learning	From release 26C, review generated mappings for custom CSV and XML documents, define natural-language mapping and transformation instructions, and reuse saved learning for documents with the same fingerprint.