1. Administering Payroll for Canada
  2. Report on Hirings

Report on Hirings

The Report on Hirings (ROH) task is used to generate details of employees hired or recalled during a specific reporting period. This information helps Service Canada officials detect and prevent Employment Insurance (EI) abuse, and ensure that only eligible employees get EI benefits.

The generated information is transferred electronically through Data Gateway, which is a file transfer mechanism for Service Canada programs.

  • The ROH report can be run from the Manage Regulatory and Tax Reporting work area.

  • The report can be viewed from the Workforce Management flow in the Navigator menu and the Reports and Analytics link. The BI Catalog opens a new window and the generated file is automatically displayed in this window.

To participate, you must have a valid Employer Account Number or tax reporting unit (TRU) Registration Number that’s designated as the ROH information provider.

You can submit this report:

  • Under one employer account number on behalf of all the business units of the organization. This employer account number is designated as the ROH Information Provider.

  • Use multiple employer account numbers on behalf of the organization's individual business units.

  • The organization's individual business units report their own details of employees hired or recalled directly to Service Canada as ROH Information Providers. However they should be registered with Service Canada, and they must generate a separate file for each employer account number.

Report Parameters

Starting Employment Date

The first date in the range to report the first day of employment for newly hired or recalled employees and is a required parameter.

Ending Employment Date

The last date in the range to report the first day of employment for newly hired or recalled employees and is a required parameter.

Payroll Statutory Unit

An optional parameter and if selected, generates a separate output file for each TRU or employer account number within this payroll statutory unit (PSU).

Tax Reporting Unit

An optional parameter and if selected, identifies the Employer Account Number to be reported. It generates an output for the selected TRU only. This parameter is disabled if a PSU is selected.

Report Results

The report output is a .txt file and the file name must contain the employer account number of the organization, for example: 197531320RP0001.txt. Each record contains the Social Insurance Number (SIN), the starting employment date and the employee number.

Note:

If neither a PSU nor TRU is specified, a separate output is generated for each TRU or Employer Account Number.