How You Configure the Default Expense Account

You need to set up a default expense account in your human resources application for every person who uses expenses in the Oracle Financials Cloud.

Note: If you don't set up default expense accounts for all users, they can't submit expense reports.

Default Expense Account is a key flexfield. It is part of the General Ledger application and is identified by the GL# flexfield code and Accounting Flexfield name.

Enable Default Expense Account for use in HCM

Navigate to the Setup and Maintenance work area.
In the Tasks panel drawer, click Search.
Search and click the View Business Units task name.
Search for the business unit.
Select the business unit row in the search results.
On the Actions menu, click Assign Business Functions.
Select the primary ledger and default legal entity.
Click Save.

Where You Maintain the Default Expense Account

The Default Expense Account and Expense Check Send-to Address fields are optional and displayed on all assignment and employment related pages, except these pages:

Change Location
Change Working Hours
Change Manager

In the Expense Check Send-to Address field, you specify where to send the worker's expense reimbursement check. The values for this field are populated using the PER_WORKER_ADDRESS_TYPE application lookup. There are two values, Home and Office that are available out-of-the-box. You can't modify these values or add new values because this is an application lookup.

Note: These fields are hidden out-of-the-box. You can unhide the fields using personalization.

Where the Default Expense Account is Stored

The information is stored in the DEFAULT_CODE_COMB_ID column of the PER_ALL_ASSIGNMENTS_M table.
The DEFAULT_CODE_COMB_ID column is a foreign key to the CODE_COMBINATION_ID column in the GL_CODE_COMBINATIONS table.