Hiring a Worker

You can manage employee data in the application, after defining the organizational and workforce structures.

To perform tasks related to a person and employee management, you can sign in to the application using the role of a functional user, such as Human Resources Specialist, rather than a member of the implementation team.

To hire an employee:

1. Navigate to My Client Groups and select Hire an Employee.

   Note: These roles are supported only for the HR and Payroll Interface scenarios for India.

2. Select the information you want to manage as part of the new hire process and click Continue.

   Note: You need to create all this information as part of the hiring process. You can add and update the information, when maintaining the person record that is created after the hiring process is completed. See Maintaining Person and Employment Information for further details.

3. In the When and Why region, select one of the Indian legal employers you set up previously.

   Here are the following considerations in this page:

   • The Why are you hiring an employee field displays a list of valid action reasons defined in the hire action.

   • The Legal Employer field displays a list of all legal employers that have been set up previously.

   • Once the India Legal Employer has been selected, the Name Style and Address Style are determined by the predefined styles for India.

   • The Gender lookup has the India-specific value Transgender in addition to Male and Female.

   • There is a predefined National Identifier type Permanent Account Number for India localization.

4. In the Personal Details region, enter the employee’s name, gender, birth details, and national identifier details.

5. Click Continue.

6. In the Addresses region, enter the address details for the new employee.

   Note: You need to enter an address, which needs to conform to the predefined India address format.

7. In the Legislative Info region, enter the Marital Status , Religion and Highest Education Level of the new employee.

8. Click Continue.

9. In the Passport Info region, enter all passport details for the new employee.

   • For India, the Regular Passport Type has been predefined. This is an extensible lookup so you can add additional passport types if required.

   • Capture the following additional information for a passport:

     1. Name as in Passport

     2. ECNR (Emigration Clearance Not Required) Required

10. Capture information about contacts using Family and Emergency Contacts task.

11. Additionally, capture Guardian information for India if the new contact is a minor

12. Choose if the contact is an emergency contact and submit the details.

13. On the Employment Information page, provide the required information:

14. Capture Citizenship Info, Driver’s Licenses and Visa and Permits.

15. Once all information for the new employee has been provided, click Submit.

    A new employee record is generated with a person number