Manage Person and Employment Information

Once the new hiring process is complete, the person is recorded in HCM Cloud. You can change the person and employment information as needed.

You can add more details not captured in the new hire process. You can capture the birth and disability information that can't be entered in the new hire process, which needs to be entered and maintained in the Person Management transaction.

Manage Person Information

Here's how you can maintain the person information:

1. Navigate to My Client Groups and select the Personal Details.

2. Search for and select the person record.

3. Click the down arrow in the different regions to view and manage the complete set of person information.

4. Add new information or modify the previously entered personal information:

   1. Name

      • Title

      • First name

      • Middle Name

      • Last Name

   2. Demographic Info

      • Religion

      • Marital Status

      • Gender

      • Highest Education Level

   3. National Identifiers

      • Permanent Account Number

   4. Biographical Info

      • Date of birth

      • Date of Death

5. Open the Disability Info section and click Add to add disability details.

6. Select India under Country and enter the relevant information.

   Note:

   • The list of categories is predefined for India

   • You can atttach the disability certificate

7. Complete all relevant disability information and click Submit.

Add Additional Information

Here's how you can add the additional personal details:

1. Enter the additional country-specific person information using the Additional Person Info task

2. Search for the person and choose India Miscellaneous Information and click Add to capture the following information

   • Community

   • Caste

   • Height

   • Weight

   • Ex-Service Person (Yes/No)

   • Residential Status

   • PAN Reference Number (if the person has no PAN Number but has applied for one)

3. Save and select India Nomination Information and click Add to capture the nomination details for different types of benefits, such as PF, Gratuity, and Superannuation.

Manage Contacts

Here's how you can maintain the contact information for the employees:

1. Manage information about contacts using Family and Emergency Contacts task.

2. Search for and select the person you want to add the dependent for.

3. Click Add. You can either select an existing person as contact or create a new contact.

4. Choose Select a person as a contact to add existing person as contact.

5. Capture the details and submit.

6. Or create a new contact by selecting Create a new contact.

7. Manage the contact details using Contact Info task

8. Maintain the details about passports, citizenship, driver’s licenses, and visa and permits, using the Identification Info task.

9. Update all the above information by choosing Person task in My Client Groups.

10. Search the person you want manage the information for. Select each tab to enter and update different information and click Submit.

Manage Employment Information

Here's how you can maintain the employment information:

1. You can maintain employment information using Person Management task in My Client Groups.

2. Select to update or correct the information.

3. Select the reason for correcting or updating the information.

4. Enter or modify different employment information in the Employment Terms tab.

5. Enter and update assignment information using the Assignment tab.

6. Complete the details and save.