Process Leave of Absence in Payroll

When an employee is on a Leave of Absence, processing of payroll for the employee depends on the organization's policies. Some organizations may continue to process the employee's pay while some others may suspend the payroll run for the employee.

Use Assignment Status to communicate whether the application should process the assignment of the employee in the current period payroll.

Global Payroll Interface reports the Assignment Status, which comprises HR and Payroll status.

• HR status: Status of assignment from HR perspective, determines whether the assignment is active, inactive, or suspended.

• Payroll status: Determines whether to include the assignment in payroll processing.

Record Leave of Absence

In Setup and Maintenance work area, use the Manage Assignment Status task in the Workforce Functional area to extend the list of assignment statuses and create statuses specifically for Leave of Absence. For example, create a status to convey that the employee is on Leave of Absence and another to convey that the employee is back to work. Each of these statuses will have the payroll status mentioned as Process or Do not process as required.

HR managers or specialists can update date effective assignments by setting the assignment status appropriately when an employee goes on leave of absence or returns from one.

Manage Advanced Leave of Absence Requirements (optional setup)

If you want to manage advanced Leave of Absence requirements through Global Payroll Interface for ADP, you must configure additional Assignment Action Codes in accordance with ADP specifications. Reach out to ADP and identify the Action Codes to be configured on HCM Cloud for this purpose.