1. Administering Payroll for United States Electronic Income Withholding Orders
  2. e-IWO Involuntary Deductions Card Load Process

e-IWO Involuntary Deductions Card Load Process

The e-IWO Involuntary Deduction Card Load Process flow:

  1. Associates the payee in the order with a third-party payee.

  2. If you haven't defined the payee, it attempts to use a default payee as defined through the user-defined tables.

  3. Creates an Involuntary Deductions card for obligors that don't have one.

  4. For valid orders:

    • Updates the obligor's Involuntary Deductions card with new Electronic Income Withholding Order (e-IWO) data.

      Depending on the order type, the flow updates the card with a new order, amends an existing order, or terminates the order.

    • Creates a reference code for the order.

      This consists of a concatenation of:

      • Case Identifier

      • Issuing State Abbreviation

      • Remittance ID

      In cases where this results in a duplicate of an existing code, the new reference code is appended with a sequence number.

      For further info, see How the Electronic Income Withholding Order Processes Derive Reference Codes in the Help Center.

  5. Adds the following card components, depending on the order.

    • If the child support amount on the order is greater than $0, the flow creates a Child Support component.

    • If the spousal support amount on the order is greater than $0, the flow creates a Spousal Support component.

    • If both amounts exist, it combines them and applies them to a Child Support component.

  6. For employees with a single work state, if the state isn't the same as the issuing state, the flow uses the work state to create or update the Involuntary Deductions card component.

    For employees working in multiple states, it uses the issuing state, even if the person does not work there.

    For further info, see How e-IWOs Are Processed When an Obligor's Work State Is Different from Their Issuing State in the Help Center.

The e-IWO Process flow automatically runs this flow for you. Alternately, you could run it manually, such as after making manual changes to the e-IWO data in the storage tables.

To run it manually:

  1. From My Client Groups, click Payroll.

  2. Click Submit a Flow.

  3. Enter your US legislative data group (LDG).

  4. Search for and select e-IWO Involuntary Deductions Card Load Process.

Before You Start

Make any needed manual edits to the data using the Payroll Interface Inbound Records task.

Successfully run the validation process, either standalone or as part of the e-IWO Process flow.

For further info, see Set Up Processing of e-IWOs in the Help Center.

Report Parameters

Legislative Data Group

Your US LDG.

Start Date

Start date on the inbound e-IWO file. The flow includes any unprocessed e-IWOs received within this range.

End Date

End of the date range for e-IWO processing. The flow includes any unprocessed e-IWOs received within this range.

Post Processing

After this flow completes:

  1. Run the e-IWO Inbound Audit Report flow to generate the audit report, and review any errors. To be included in the Acknowledgment file, each order must be in either VALID or INVALID status.

  2. Review the updated Involuntary Deductions cards for accuracy.

  3. If additional changes are necessary, rerun the validation, card update, and audit report flows.

  4. Run the e-IWO Employee Notification Report flow.

  5. Run the e-IWO Outbound Acknowledgment flow.

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