How You Configure the Default Expense Account
You need to set up a default expense account in your human resources application for every person who uses expenses in the Oracle Financials Cloud.
Default Expense Account is a key flexfield. It is part of the General Ledger application and is identified by the GL# flexfield code and Accounting Flexfield name.
Enable Default Expense Account for use in HCM
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Navigate to the Setup and Maintenance work area.
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In the Tasks panel drawer, click Search.
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Search and click the View Business Units task name.
- Search for the business unit.
- Select the business unit row in the search results.
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On the Actions menu, click Assign Business Functions.
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Select the primary ledger and default legal entity.
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Click Save.
Where You Maintain the Default Expense Account
The Default Expense Account and Expense Check Send-to Address fields are optional and displayed on all assignment and employment related pages, except these pages:
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Change Location
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Change Working Hours
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Change Manager
In the Expense Check Send-to Address field, you specify where to send the worker's expense reimbursement check. The values for this field are populated using the PER_WORKER_ADDRESS_TYPE application lookup. There are two values, Home and Office that are available out-of-the-box. You can't modify these values or add new values because this is an application lookup.
Where the Default Expense Account is Stored
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The information is stored in the DEFAULT_CODE_COMB_ID column of the PER_ALL_ASSIGNMENTS_M table.
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The DEFAULT_CODE_COMB_ID column is a foreign key to the CODE_COMBINATION_ID column in the GL_CODE_COMBINATIONS table.