1. Administering Global Payroll Costing
  2. Create Accounting Results

Create Accounting Results

Create journal entries for review before transferring and posting them to General Ledger.

Submit the Create Accounting process in draft mode to create journal entries for review, and in final mode to create, transfer, and post journal entries.

Prerequisite Steps

Ensure that you complete these prerequisites:

  • Set up the information required by Subledger Accounting for payroll costing.

  • Generate data roles using the Global Payroll Template for Payroll Security in the Entitlements Server Authorization Policy Manager.

  • Assign the data roles using standard HCM role-provisioning.

  • Specify a ledger for each payroll whose results you cost on the Manage Payroll Definitions page.

  • If you transfer costs to General Ledger, specify the option to transfer costs when setting up costing for elements and payment sources on the Manage Costing of Elements and Manage Costing of Payment Sources pages.

Submit the Create Accounting Process

You submit the Create Accounting process initially in draft mode to create journal entries for review. You resubmit the process in final mode to transfer and post the entries to General Ledger.

To submit the Create Accounting process, complete these steps:

  1. In the Navigator, click the Scheduled Processes .

  2. Click the Schedule New Process tab.

  3. In the Search and Select dialog box, search for and select Create Accounting. Click OK.

  4. Complete the parameters in the Process Details dialog as indicated in this table.

    Parameters

    Required

    Value to Enter

    Subledger Application

    Yes

    Payroll

    Ledger

    Yes

    Ledger associated to the payroll

    Process Category

    Yes

    • Costs to generate entries for processes that create costed run results, such as QuickPay, cost adjustments, retroactive costing, and partial period accruals

    • Payment Costs to generate entries for processes based on prepayments, such as EFT payments, reconciled, voided or reversed payments

    Tip: Skip this parameter to process all costing and payment results.

    End Date

    No

    Date

    The date on or before which to retrieve records transferred to Subledger Accounting.

    Accounting Mode

    Yes

    • Draft to generate entries for review

    • Final to generate entries for transfer and posting to General Ledger

    Process Events

    Yes

    • All to process any costing results transferred to Subledger Accounting since the last time you submitted the process including entries marked as invalid or in error

    • Invalid or Error to reprocess entries in this status.

    Report Style

    Yes

    Create Accounting Execution report:

    • Summary to view totals by the parameter set for Process Event, such as the number of journal entries for payments

    • Detail to view the total number of journal lines created for an account based on the parameter set for Process Event, and the resulting debits and credits

    • No report

    Transfer to General Ledger

    Yes

    • Yes, if you selected Final for Accounting Mode and plan to transfer the entries to General Ledger

    • No, if you selected Draft for Accounting Mode

    Post in General Ledger

    Yes

    • Yes, if you selected Final for Accounting Mode and plan to post the entries to General Ledger

    • No, if you selected Draft for Accounting Mode

    Journal Batch

    No

    Name of the batch

    Include User Transaction Identifier

    Yes

    Yes to display the transaction IDs generated by the Transfer to Subledger Accounting process on the Create Account Execution report
Note: You can resubmit the process to generate draft entries, but not final entries. Correct final entries directly in General Ledger, or submit corrective costing processes and create accounting for those results.

After you create your draft journal entries using the Create Accounting process, you can review them using the Review Journal Entries.

This table shows you the date used as the accounting date for the journal entry.

Costing Process

Date Used to Record Journal Entries

Payroll calculation, QuickPay, Void, Cost Adjustment

Process date of the flow

Retroactive Costing, Estimate Costing (Partial Period Accruals flow)

Process end date of the flow

Reversals, Balance Adjustment Costing

The configuration parameter for Reversal and Balance Adjustment Accounting Date on the Manage Payroll Process Configuration page controls which accounting date is used.

  • T, the process end date of the flow

  • P, the process date of the reversal or balance adjustment

To open this page, use the Manage Payroll Process Configuration.

Reversals of cleared payments reconciled in Cash Management

  • Date from Cash Management on which the payment cleared

You receive an error message or warning if these conditions exist: the accounting period is closed, or costing result is for a summary account or for an account that's closed or inactive.

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