Distribute Payroll Accounting

Distributing payroll accounting involves transferring costing results for your payroll run costs and your payments.

Transfer the cost results to Subledger Accounting to create journal entries for review before creating the final journal entries to post to General Ledger.

Distributing accounting overview:

1. Calculate Cost Distributions

2. Distribute Accounting

   1. Transfer costing results to Subledger Accounting

   2. Create and review draft journal entries

   3. Create, transfer, and post journal entries

Transfer Costing Results to Subledger Accounting

Payroll is integrated with Subledger Accounting, an accounting application that generates journal entries for financial transactions. Submit the Transfer to Subledger Accounting process to prepare transactions for accounting for the costing results and journal entries. For example, the process prepares transactions for the payroll run results and journal entries for each costed run result.

The Transfer to Subledger Accounting process creates a transaction number for each person's costing results. You can use this transaction number when searching for the person's journal entries on the Review Journal Entries page.

For example, if you submit a QuickPay process for a person, the Transfer to Subledger Accounting process creates journal entries for each costing result generated by the payroll calculation and payment process. The process creates two transaction numbers, one for the payroll calculation costing results and one for the payment costing results.

Create and Review Draft Journal Entries

Payroll integrates with General Ledger. Create Accounting process in draft mode to review the resulting journal entries before transferring and posting them to General Ledger. Typically, you review journal entries after you add new accounts, payrolls, or elements that would affect costing.

You have two options to review these entries:

• Select Review Journal Entries.

  The Review Journal Entries page displays a summary of the transactions. Drill down to display information about the transactions underlying the accounting transactions and journal entry.

• Display output of the Create Accounting process in the Create Accounting Execution report.

If you discover costing results that require correction, you can roll back the Transfer to Subledger Accounting process from the flow's checklist. After correcting the costing results, you can submit the Transfer to Subledger Accounting process. Submit the Create Accounting process in draft mode to create and review the corrected journal entries.

Create, Transfer and Post Journal Entries

Submit the Create Accounting process in final mode to transfer and post the final journal entries to General Ledger.

After you submit and complete the Create Accounting process in final mode, you can't roll back the posted journal entries. If a result requires correction, perform these actions:

1. Determine which corrective action to use.

   Costing Result	Corrective Action
   Costed run result	Process a cost adjustment or retroactive costing
   Costed payment result	Enter adjustments directly into General Ledger.

2. Submit the Transfer to Subledger Accounting process.

3. Submit the Create Accounting process in draft mode to review the entries and in final mode to transfer and post the entries to General Ledger.