Example of Payroll Time Approval Rules Using Calculated Time and Cost Segment

You want to send line managers actionable notifications to review and approve calculated time card entries. And you want to send department managers informational notifications for any reported time entries associated with their departments.

Key configuration assumption: The relevant time consumer set configuration has payroll approval rules set to use calculated, instead of reported, time data.

1. For the delivered TimecardApproval workflow task, TimeEntryApprovalRuleSet, click the Assignees tab.
2. Create the actionable notification rule for line managers using calculated time data.

   1. Create this IF expression:

      1 is 1

   2. Complete the THEN fields, as shown in this table.

      THEN Field	Value
      List Builder	Supervisory
      Response Type	Required This response type makes the notification an actionable, rather than informational, notification.
      Number of levels	1
      Starting Participant	HierarchyBuilder.getManager("supervisory", Task.payload.process.Requester,-1,null,null)
      Top Participant	HierarchyBuilder.getManager("supervisory", Task.payload.process.Requester,-1,null,null)
      Auto Action Enabled	False
      Auto Action	null
      Rule Name	ActionLineMgrsCalcTime

3. Create the informational notification rule for relevant department managers.

   1. Create this IF expression:

      ApprovalTimeRecordGroup.entryDepartmentManager isn't ""

   2. Complete the THEN fields, as shown in this table.

      THEN Field	Value
      List Builder	Supervisory
      Response Type	FYI
      Number of levels	1
      Starting Participant	HierarchyBuilder.getPrincipal (ApprovalTimeRecordGroup.entryDepartmentManager,-1,"","")
      Top Participant	HierarchyBuilder.getPrincipal (ApprovalTimeRecordGroup.entryDepartmentManager,-1,"","")
      Auto Action Enabled	False
      Auto Action	null
      Rule Name	InfoDeptMgrsReptTime