Payslip Regions and Details

You can generate a payslip for each payment made for an employee for a given pay period. This is after you have successfully completed the Event Archive for Payroll and Generate Cheque Payments or BACS processes.

The payslip contains information such as Employee Details, Payroll Information, Earnings, and Payment Methods.

Payslip Regions

Here are the key regions you will see on the payslip: :

• Identifying Header

  The header region contains these details:

• HMRC Payroll ID that uniquely identifies the employment relationship with the employee, and is the same identifier used to identify the employment to HMRC.

• Employee Name

• Employee Address

• Person Number

• Payroll Relationship Number

• NI Number

• Employer Information

  This is predefined and displays these personal details of the employee:

• Employer Name

• Employment PAYE Reference

• Employee Address

• HMRC Office Name

• HMRC Office Phone

• HMRC Office Address

• Tax Details

  This is predefined and can't be modified. It displays the data from the PAYE calculation card for the identifying HMRC payroll ID:

• Tax Code

• Tax Basis

• Previous Taxable Pay

• Previous Tax Paid

• Pay Period

  This region displays the period dates for the payslip. This is predefined and contains these:

• Period Type

• Period Start Date

• Period End Date

• Period Number, or the statutory period number

• Earnings

  This region contains all the elements paid to the employee. Elements having these primary classifications are considered for payments:

• Regular Earnings

• Irregular Earnings

  All elements created with the above primary classifications are included. For each element that has a calculation value that's not zero, the amount and description are printed on the payslip.

• Direct Payments

  This region contains elements with the primary classification Direct Payments. This is predefined and can't be modified and these details are displayed:

• PAYE (for this payroll run and year-to-date)

• NI Contribution (for this payroll run and year-to-date for each NI category used)

• Pre-Statutory Deductions

  This region contains elements with the primary classification Pre-Statutory Deductions. For each element that has a calculation value that's not zero, the amount and description are printed on the payslip.

• Summary

  This is predefined and contains these details:

• Gross Earnings

• Total Deductions

• Net Pay

• Net Pay Distribution

  This is predefined and can't be modified. It contains these details:

• Payment Type (whether BACS or cheque)

• Bank Name

• Sort Code

• Account Number

• Currency

• Payment Amount

• Balances

  This is predefined and can't be modified. This payroll run, period-to-date and year-to-date balances are displayed:

• Gross Earnings

• NIable Pay

• PAYE

• Taxable Pay