Generate Check Payments for Employees and Third Parties

Use the Generate Employee and Third-Party Check Payments task to generate check payments.

This process creates check payments for employees and third parties that:

• Are included in the prepayments process for a given payroll

• Are using the Check payment method

Payroll Managers and Payroll Administrators have access to this process.

Use this process when you need to print checks for third parties or whenever you want to generate checks outside a payroll flow. For further info, see Employee and Third-Party Check Payments for the US in the Help Center.

To run this process:

1. From My Client Groups, click Payroll.

2. Click Submit a Flow.

3. Select your US legislative data group.

4. Search for and select Generate Check Payments for Employees and Third Parties.

Before You Start

These are the prerequisite tasks for the Generate Check Payments for Employees and Third Parties process.

What you need to do	How you do it
Define an organization payment method (OPM), including a payment source	Use the Organization Payment Methods task. For further info, see Organization Payment Methods for the US in the Help Center. You should have already set up your bank details. For further info, see Bank Configuration for the US in the Help Center.
Create a payroll definition	Use the Payroll Definitions task. Include a default Check payment method and any other payment methods you require. For further info, see Payroll Definitions for the US in the Help Center.
Attach a payroll to the employee	Use the Payroll Definitions task. For further info, see Payroll Definitions for the US in the Help Center.
Create the third party and the third-party payment method	Use the either Third Parties task or Batch Loader tasks. Associate a deduction from the employee to pay the third party.
Create or update the employee's Involuntary Deductions card	Use the Calculation Cards task. Attach the appropriate element entries or Involuntary Deductions Card components to the employee. For further info, see Involuntary Deductions Card for the US in the Help Center.
Calculate payroll, including prepayments and Payroll Archive	Use a payroll flow to group multiple actions into a single task, such as the US Simplified Payroll Cycle Flow. Be sure to include the Prepayments process to calculate the distribution of net pay. Include the Payroll Archive process to archive the earnings, deductions, tax calculation details, accruals, payment methods, and so on. For further info, see Payroll Flow Patterns and Flows for the US in the Help Center.

Process Parameters

Payroll

Select the required payroll name.

Payee Type

Select the payee type for which you're running the check payment process. The available options are Employee or Third Party.

Process Start Date

Enter the start date of the pay period.

Process End Date

Enter the end date of the pay period.

Consolidation Group

Use this field to run the process against a consolidation group. If you don't select a value, the process uses the default consolidation group assigned to the payroll.

For further info, see Consolidation Groups for the US in the Help Center.

Organization Payment Method

Select the OPM you want to use for this process. The value you select determines the payment source to make the payments. There could be multiple payment sources in the OPM.

For further info, see Organization Payment Methods for the US in the Help Center.

Payment Source

Select a payment source to process for the payment method.

If you can define attributes at the payment-source level, such as a payment file limit or report category. If so, when you select the payment source, the process applies those attributes.

Note: You can have different payment sources (bank accounts), with different banks, which have different check templates. In these cases, you must run the check process for each payment source and each set of payees. Make sure you select the correct payment source for each bank so the payments use the correct template.To do this:

Overriding Payment Date

Use this field to override the date the payment is due to be made to the payee.

Start Check Number

Enter the first check number in the sequence you want to generate.

End Check Number

Enter the last check number in the sequence.

Process Configuration Group

Select a value if available. If you don't select a process configuration group, the process uses the parameters in the default group.

Note: Use the Object Groups task to define the payroll relationship group or the process configuration group, before you can select it here.

Process Results

Output Files

This process generates the following output files.

• PDF file of all physical checks in the run

  Stored in Document Records and suitable for printing.

• Audit report

Predefined Check Template

This process uses a predefined template that separates the output into physical checks and an audit report. Create a template only if you don't want to use the predefined one, such as if you're using multiple payment sources for multiple banks.

For further info, see Configure Check Templates for the US in the Help Center.