Create Absence Elements

Absence elements need to be created for each absence plan that transfers absence payment information for payroll processing.

Perform the following steps to create a new absence element:

1. In the My Client Groups work area, select Payroll > Elements.
2. Click Create.
3. In the Create Element window, select the appropriate Legislative Data Group, Absences as the Primary Classification. Select a Secondary Classification based on the type of absence you are creating. For the UK, the secondary classifications available are:
   • Holiday
   • Maternity, Paternity, Shared Parental Leave or Adoption
   • Other
   • Parental Bereavement
   • Sickness

   Note: The Category is auto populated when the secondary classification is entered.
4. Click Continue.
5. In the Create Element: Basic Information page, enter the element name, reporting name and the effective date.
6. In the Currency section, select the relevant Input Currency.
7. In the Absence Plan Details section, select the appropriate calculation units, work units conversion rule for the absence, and the type of absence information you want transferred to payroll.
   Note: The calculation units should be the same as the one specified in the absence plan. For example, if the calculation units for the plan is in days, select 'Days' here.
8. Click Next.
9. In the Create Element: Additional Details page, in the Absence Payments section select the appropriate absence payment options, as shown below:

   FIELD	VALUE
   How do you want to reduce earnings for employees not requiring a time card?	Select the relevant option
   Which rate should the absence payment calculation use?	Select the relevant rate that you are using to determine the deduction amount or, provide an empty value to default the rate calculation based on the basic salary. Note: The rate to use for Absence Payment should be the placeholder rate defined in the previously pre-defined Manage Rate Definitions page.
   Does this plan enable entitlement payments after termination?	Select Yes, to continue paying the absence after termination of the employee. Use this option for SPM, SAP, and SPL as these are still payable to employees who meet the eligibility criteria, even if they are terminated. Select No, to discontinue paying the absence after termination of the employee. Use this option for SSP and ShPL as these are no longer payable after an employee is terminated.

   Note: If you pay an absence after termination, use a rate to determine the absence deduction amount. If you are unable to do this, it might result in an error when paying.
10. In the Accrual Liability and Balance Payments section, select the relevant absence liability options.
    Note: You need to select the rate definitions created previously, if you select 'Yes' for any of the options in this section.
11. In the Absence Types section, select the appropriate absence type for the element you are creating.
    Note: The list of values may vary depending on the secondary classification selected.
12. Click Next.
13. Review the options you selected.
14. Click Submit.