Create Absence Types for Sickness During Maternity Leave Entitlements

An absence type needs to be created to enter the absences for the sickness during maternity leaves.

Perform the following steps to create an absence type for sickness during maternity leaves:

1. In the My Client Groups work area, select Absences > Absence Definitions > Absence Types.
2. In the Absence Types page, click Create.
3. In the Create Absence Type window, enter the effective date, 'United Kingdom' as the Legislation and 'Illness or injury' as the Pattern.
4. Click Continue.
5. In the Type Attributes tab of the Create Absence Type page, enter the required details for the absence type such as the name, Legislative Data Group, and others. Enter the field values as shown below:

   FIELD	VALUE
   Validation Formula	ORA_HRX_GB_ABS_SDM_VALIDATION
   UOM	Calendar Days
   Legislative Grouping Code	UK Sickness During Maternity Pay Period
   Status	Active
   Partial Day Rule	Not allowed
   Absence Record Maintenance	Update as required

6. In the Plan and Reasons tab, click Select and Add.
7. In the Select and Add Plan to Type window, select the plan that you created for the absence type. Ensure that the Status is 'Active' and the Priority is '1'.
   Note: Occupational plans can be added to the same absence type. Ensure that the priority number of the occupational plans is higher than that of the statutory plan. This ensures that the entitlement in the statutory plan is always calculated, irrespective of whether employees are eligible for Occupational plans or not.
8. In the Display Features tab, enter the field values as shown below:

   FIELD	VALUE
   Deferred processing on subsequent absences	Enabled
   Absence end date	Display and edit
   Advanced absence entry	Enabled
   Condition start date	Display and edit
   Special Conditions	Display and edit
   Absence Maintenance Record	Required
   Absence Reasons	Display and edit Note: You must have the reasons defined in the Manage Reasons page.
   Deferred processing on initial entry	Disabled Note: This allows the processing of entitlement to be done on absence entry. If you choose to defer the processing, you can process absences in batch by running the Evaluate Absences process.
   Deferred processing on subsequent absences	Enabled Note: When changing an existing absence record, it can have an impact on future-dated absences.
   Schedule Nonworking Days	Enabled Note: This should be enabled only if the unit of measure on the type is either Hours or Days, and you want to allow recording of absences on non-working days. Any other unit of measure allows for that by default, and therefore the displayed feature can remain unchanged.

9. In the Action Items tab, click Select and Add.
   Note: If the unit of measure on the type is either Hours or Days, and you want to allow recording of absences on nonworking days, make sure that the display feature Schedule Nonworking Days is set to Enabled. Any other unit of measure allows for that by default, and therefore the displayed feature can remain unchanged.
10. In the Absence Certifications window, select the names of the relevant certifications from the list of values, and their corresponding status.
11. Click OK.
    Note: Repeat this step to allocate multiple certifications to the absence type.
12. Click Save and Close.