Create Adoption Absence Types

An absence type needs to be created to enter the absences for the statutory adoption leaves.

The absence type enables you to enter and store information associated with an absence occurrence. Ensure that the open-ended functionality is turned off when creating the absence type.

Perform the following steps to create adoption absence types:

1. In the My Client Groups work area Absences > Absence Definitions > Absence Types.
2. In the Absence Types page, click Create.
3. In the Create Absence Type window, enter the effective date, 'United Kingdom' as the Legislation and 'Childbirth or placement' as the Pattern.
4. Click Continue.
5. In the Type Attributes tab, enter the field values as shown below:

   FIELD	LABEL
   UOM	Calendar Days
   Legislative Grouping Code	UK Adoption
   Validation Formula	ORA_HRX_GB_ADO_VALIDATION
   Event Type	Placement

6. Click the Plans and Reasons tab and click Select and Add to attach the plan you created earlier to the absence type, ensure that the Status is 'Active' and the Priority is '1'.
   Note: Occupational plans can be added to the same absence type. Ensure that the priority number of the occupational plans is higher than that of the statutory plan. This ensures that the entitlement in the statutory plan is always calculated, irrespective of whether employees are eligible for Occupational plans or not.
7. Click the Display Features tab, and enter the field values as shown below:

   FIELD	VALUE
   Matching Date	Enabled
   Open ended	Do Not Display
   Payable after termination	Enabled Note: Enable to pay the absence after the employee is terminated.

8. Click the Action Items tab, and click Select and Add to add the certifications for Statutory Adoption Pay scheme.
9. In the Absence Certifications window, select the names of the relevant certifications for the Statutory Adoption Pay scheme from the list of values, and their corresponding status. The available options are:
   • Incorrect Notice
   • Insufficient Proof of Adoption
   • Child No Longer Placed with Adopter
   • Curtailment Notice
   • Death of Child
   • Death of Parent
   • Exceeded Number of KIT Days
   • KIT Days
   • Sick Entitled to SSP
   • Taken into Legal Custody
   • Leave Block Less Than 7 Days
   • Maximum Weeks Paid
   • Employed Less Than 26 Weeks
   • LEL Not Reached
   • Absence has Multiple Assignments
   • Payroll Changed During the Relevant Period
10. Click OK.
    Note: Repeat this step to allocate multiple certifications to the absence type.
11. Click Save and Close.