- Administering Absences for the United Kingdom
- Create Paternity Absence Types
Create Paternity Absence Types
An absence type needs to be created to enter the absences for the statutory paternity leaves.
Perform the following steps to create paternity absence types:
- In the My Client Groups area, select Absences > Absence Definitions > Absence Types
- In the Absence Types page, click Create.
- In the Create Absence Type window, enter the effective date, 'United Kingdom' as the Legislation and 'Childbirth or placement' as the Pattern.
- Click Continue.
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In the Type Attributes tab, enter the field values as shown below:
FIELD VALUE Status Active UOM Calendar Days Legislative Grouping Code Main Absence Types:
UK Paternity Birth
UK Paternity Adoption
Extension Absence Types:
UK Paternity Adoption Extension
UK Paternity Birth Extension
Validation Formula ORA_HRX_GB_PAT_VALIDATION Event Type Placement for Paternity-Adoption and its extension
Childbirth for Paternity-Birth and its extension
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Click the Plans and Reasons tab and click Select and Add
to attach the plan you created earlier to the absence type. Ensure that the
Status is Active and the Priority is 1.
Note: Occupational plans can be added to the same absence type. Ensure that the priority number of the occupational plans is higher than that of the statutory plan. This ensures that the entitlement in the statutory plan is always calculated, irrespective of whether employees are eligible for Occupational plans or not.
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For the adoption and birth absence types, click the Display Features tab, and
enter the field values as shown here for the first period of
leave:
FIELD VALUE Matching Date
Enabled Open-ended Do Not Display -
For the adoption and birth absence types, enter the field values as shown here,
for the second period of leave:
FIELD VALUE Expected date of event Do Not Display or Not Enabled Planned absence start date Do Not Display or Not Enabled Planned absence end date Do Not Display or Not Enabled Late notification evaluation Do Not Display or Not Enabled Open-ended Do Not Display or Not Enabled Planned absence start date validation Do Not Display or Not Enabled Matching date Do Not Display or Not Enabled Intend not to return to work Do Not Display or Not Enabled Authorization status updated Do Not Display or Not Enabled Late notification waived Do Not Display or Not Enabled Late notification waived date Do Not Display or Not Enabled Authorized absence Do Not Display or Not Enabled Block leave status Do Not Display or Not Enabled Notification date Do Not Display or Not Enabled Late notification Do Not Display or Not Enabled Special conditions Do Not Display or Not Enabled -
For the linked (birth and adoption) absence types, click the Display Features
tab.
- Only the absence start date and end date should be enabled in the Dates and Duration section.
- All items in the Supplemental Absence Detail section should be set to ‘Do not display’.
- Click the Action Items tab and click Select and Add to add the certifications for Statutory Paternity scheme.
-
In the Absence Certifications window, select the names of the relevant
certifications for the Statutory Paternity scheme, from list of values and their
corresponding status. The available options are:
- Insufficient or Incomplete Documents
- Sick Entitled to SSP
- Leave Block Less Than 7 Days
- Maximum Weeks Paid
- Employed Less Than 26 Weeks
- Incorrect Notice
- LEL Not Reached
- Not Payable After 56th Day
- Absence has Multiple Assignments
- Payroll Changed During the Relevant Period
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Click OK.
Note: Repeat this step to allocate multiple certifications to the absence type.
- Click Save and Close.
- Repeat the steps until all four elements have been created.