1. Administering Payroll for Canada End-of-Year Processing
  2. T4 Box 29 Employment Code Reporting

T4 Box 29 Employment Code Reporting

Capture and report the Employment Code on the employee’s T4 slip in Box 29, using an Information element.

To report the Employment Code on the T4, use the Information element to feed the new T4 Employment Code balance in element entries.

The following employment codes are supported. Enter one of the values below when creating the default value for the Employment Code input value, or in the element entry if no default was provided.

Additionally, populating the Employment Code also affects reporting on Box 14 and Box 56 (for Quebec employees only), whether it is to be blanked out or not. See the table below that outlines employment codes and the behavior for Box 14 and 56 for each employment code.

Employment Code

Meaning

Box 14 (Employment Income) Behaviour

Box 56 (PPIP Insurable Earnings) Behaviour

11

Placement or employment agency workers

No change in behaviour (report Gross Earnings in Box 14).

If T4 Box 14 = Box 56, do not report amount in Box 56 (blank out Box 56).

12

Drivers of taxis or other passenger-carrying vehicles

Leave blank.

No change in behaviour (report PPIP Insurable Earnings in Box 56).

13

Barbers or hairdressers

Leave blank.

No change in behaviour (report PPIP Insurable Earnings in Box 56).

14

Withdrawal from a prescribed salary deferral arrangement plan

No change in behaviour (report Gross Earnings in Box 14).

If T4 Box 14 = Box 56, do not report amount in Box 56 (blank out Box 56).

15

Seasonal Agricultural Workers Program

No change in behaviour (report Gross Earnings in Box 14).

If T4 Box 14 = Box 56, do not report amount in Box 56 (blank out Box 56).

16

Detached employee - Social security agreement

No change in behaviour (report Gross Earnings in Box 14).

If T4 Box 14 = Box 56, do not report amount in Box 56 (blank out Box 56).

17

Fishers - Self-employed

Leave blank.

No change in behaviour (report PPIP Insurable Earnings in Box 56).

The End-of-Year Exception Report generates an informational exception, if the Employment Code archived is invalid or not supported for the employee. It states, ’The Employment Code configured for Box 29 is not valid.’

Complete the following prior to running the End-of-Year Reports process to generate the T4:

  • Create an Information element for the T4 Employment Code

  • Create the input values to capture the Pay Value and the Employment Code.

  • Create the eligibility record for the base element.

  • Create the balance feed to the T4 Employment Code balance.

  • Create the element entry and process in payroll.

  • Run the End-of-Year Reports to generate the T4 register, slip, and interface.

Create an Information Element
Perform these steps to capture and report the Employment Code on the employee’s T4.

  1. 1. Search and select the Elements task under Payroll in My Client Groups on the Home page.

  2. Click Create.

  3. 3. Complete the fields as shown in this table.

    Field

    Value

    Legislative Data Group

    Select a Canadian LDG.

    Primary Classification

    Information.

    Secondary Classification

    Leave blank.

  4. Click Continue.

  5. On the Basic Details page, complete the fields as shown in this table.

    Field

    Value

    Name

    Enter a name. For example, Employment Code 11.

    Reporting Name

    Enter a reporting name for the element.
    Effective Date

    Enter an early date so that the element is available for use immediately. For example, 1/1/10.

    Input Currency

    Canadian Dollar

    Should every person eligible for the element automatically receive it?

    No

    What is the earliest entry date for this element?

    First Standard Earning Date

    What is the latest entry date for this element?

    Last Standard Earning Date

    If you select this date, then you must enable proration so that the calculation is correct, if a person leaves prior to a pay period end date.

    At which employment level should this element be attached?

    Assignment Level

    Does this element recur each payroll period, or does it require explicit entry?

    Recurring or Nonrecurring

    Can a person have more than one entry of this element in a payroll period?

    Yes

  6. Click Next. Verify that the information shown on the Create Element: Review page is correct.

  7. Click Submit.

Create the Input Values

Perform these steps to add the Pay Value and Employment Code input values to the element:

  1. In the Element Overview section, select the Input Values folder.

  2. Select Actions-Create Input Values in the Element Overview pane.

  3. 3. Enter these details to create the Pay Value input value for the element.

    Field

    Value

    Name
    Enter the name, Pay Value.
    Note: The Pay Value is used to identify the Employment Code to report. The value is not reported on any report. The Employment Code associated with the highest Pay Value is reported.

    Display Sequence

    Enter an appropriate value.

    Unit of Measure

    Select Money.

    Displayed

    Select the check box.

    Allow User Entry

    Select the check box.

    Create a Database Item

    Select the check box.

  4. Click Save.

  5. In the Element Overview section, select the Input Values folder.

    Note: You may have to select another folder and then select the Input Values folder, to trigger the action.

  6. Select Actions-Create Input Values in the Element Overview pane.

  7. Enter these details to create the Employment Code input value for the element.

    Field

    Value

    Name

    Enter the name, Employment Code.

    Display Sequence

    Enter an appropriate value.

    Unit of Measure

    Select Character.

    Displayed

    Select the check box.

    Allow User Entry

    Select the check box.

    Create a Database Item

    Select the check box.

    Reference

    Select Statutory Reporting Code.

    Default Value

    Enter a default Employment Code. Enter one of the supported two-digit codes (for example, 11 – 17).

  8. Click Save.

Note: The province input value is created by default.

Create the Balance Feed

Perform these steps to create the balance feed for this element:

  1. Search for and select the Balance Definitions task under Payroll in My Client Groups on the Home page.

  2. In the Balance Definitions search section, enter the balance name (T4 Employment Code) in the Name field.

  3. Select a Canadian Legislative Data Group.

  4. Click Search.

  5. Select the balance to navigate to the Balance Definitions page.

  6. In the Effective As-of Date, enter an early date so that the feed is available for use immediately. For example, 1/1/10.

  7. Select the Balance Feeds folder in the left pane.

  8. In the Balance Feeds by Elements section, select Actions-Create

    .

  9. Select the Element Name (the element previously created, for example, Employment Code 11). This element feeds the balance.

  10. Select Pay Value for Input Value.

  11. Select Add.

  12. 12. Click Submit, then Done.

Create the Element Entry

Perform these steps to create the element entry and define values for the employee:

  1. Search and select the Element Entries task under Payroll in My Client Groups on the Home page.

  2. Create the element entry for the employee using the new element name (the element previously created, for example, Employment Code 11).

  3. Select the Province and Pay Value.

    Note: If you entered a default employment code when you created the Information element, it is displayed in the Employment Code input value field.

  4. Click Submit.

  5. Process the element entry in a payroll run

    .