W-2c Register

Use the W-2c Register report to review your year-end data before distributing your Forms W-2c, W-2cGU, and W-2cPR.

Use this report for preprint verification, balance verification, and exception verification. The report identifies employees with 0 or negative totals in specific boxes on the forms.

Run this report before running the W-2c Employee Report in Final mode.

To run this report:

From My Client Groups, click Payroll.
Click Submit a Flow.
Select your US legislative data group.
Search for and select W-2c Register.

Before You Start

Successful completion of the Archive End-of-Year Payroll flow. For further info, see Archive End-of-Year Payroll Results for the US in the Help Center.

Successful generation of the year-end form. For further info, see W-2 Employee Report in the Help Center.

Successful archival of corrected payroll data through the W-2c Archive Process flow. For further info, see W-2c Archive Process in the Help Center.

Report Parameters

Payroll Flow

Meaningful name of your payroll flow.

Tax Report Year

Four-digit calendar year.

Payroll Statutory Unit

Payroll statutory unit (PSU) of the employees you're processing. The flow analyzes the year-end data of employees belonging to this PSU only.

Tax Reporting Unit

TRU and federal Employer Identification Number (EIN) registered name of the employees you're processing. The flow analyzes the year-end data of employees belonging to this TRU only.

Payroll Relationship Group

Select the payroll relationship group name, if you have defined one. Payroll relationship groups limit the persons processed by payroll, data entry, and reporting. This can be a dynamic payroll relationship group.

Note: Use the Object Groups task to define the payroll relationship group before you can select it here.

Year-End Form

Select the form type results you want to review.

State

To limit the report results to only employees in a state, select it here.

Leaving this field blank reports on all states.

Create Employee Detail Report

Determines if the W-2c Register output includes detailed employee info.

Field value	What it does
Pipe-Delimited Output	Creates an output file suitable for viewing in a spreadsheet.
PDF Output	Creates a PDF output file.
Pipe-Delimited and PDF Output	Creates both file types.
None	Creates no output file.

Create Totals Report

Determines if the W-2c Register output includes about W-2c totals.

Select Yes to generate output for box totals of all employees within a TRU.

Reporting Info Data Source

The Archive End-of-Year Payroll Results flow captures New York and Puerto Rico W-2 info from the employee Reporting Information Card.

This field provides you with the option to pull this data from the archive or use live data.

Process Configuration Group

Process configuration group for logging and performance purposes.

Note: Select a process configuration group that has this parameter set to N: XML Data Source For document of records delivery options performance purposes, determines if XML is derived from the database. Default: Y This ensures the flow properly publishes your year-end forms to the Document Records. Use the Payroll Process Configuration task to set this value.

Report Output

This report displays the previous and corrected amounts reported in each box of the form for all employees in a specified PSU or TRU for the reporting year. The data is organized by form box number (1 through 20). You can display it at the TRU level, as well as the employee level.

The parameter selections you make when you run the W-2c Register report determine what output is delivered and their file format. This report can produce multiple output files.

Report name	How you use it
Employee Detail	For a given reporting year, lists the previous and corrected amounts of each box of the form for every employee in a PSU or TRU. The data is organized by form box number (1 through 20). It lists all boxes, even if they're 0 or blank. Includes the employee's name, Social Security Number, and the individual box totals. This file is sorted by: PSU TRU Based on your elections when you run the flow, this report can be a PDF file, a pipe-delimited spreadsheet file, or both.
Totals	For a given reporting year, lists the total previous and corrected amounts reported in each box of the form for all employees in a PSU or TRU. All boxes are listed, even if they're 0 or blank. This file is sorted by: PSU TRU The data is organized by TRU type. US TRUs Federal Totals and Information (Boxes 1 through 14) State Totals (Boxes 15, 16, and 17) Box 15 is the state. Local Totals (Boxes 18, 19, and 20) Box 20 is the locality. Total employees successfully processed Total employees receiving printed and online W-2s Employee Form W-2c counts Total employees receiving only online W-2s Total amount of paper stock required Guam TRUs Federal Totals and Information (Boxes 3 through 7 and Box 11, 12, and 14) State Totals and Information (Boxes 1 and 2) Total employees successfully processed Total employees receiving printed and online W-2GUs Employee Form W-2GU counts Total employees receiving only online W-2GUs Total amount of paper stock required Puerto Rico TRUs Federal Totals and Information (Box 5 and 17 through 23) State Totals and Information (Boxes 6 through 16B) Total employees successfully processed Total employees receiving printed and online W-2PRs Employee Form W-2PR counts Total employees receiving only online W-2PRs Total amount of paper stock required
Exceptions	Includes the following. Exception reporting for all employees, including employees with $0 or negative totals in specific form boxes. This lists the following as exceptions. US and DC Any one of the following boxes having a negative value: 1 through 12 and 16 through 19 All the following boxes having 0 values: 1 through 12, 16, and 17 Guam Any one of the following boxes having a negative value: 1 through 7 and 12, and 14 All the following boxes having 0 values: 1 through 7 and 12, and 14 Puerto Rico Any one of the following boxes having a negative value: 5 through 26 All the following boxes having 0 values: 5 through 26 Control Number box is blank TRU totals for those employees that meet the exception criteria. Use them to reconcile the difference between those that were successfully processed and those that weren't. Following exception count: Total employees with zero or negative wages Total employees with errors detected by the Archive End-of-Year Payroll flow
Pipe-Delimited Output	Available row types for the US and Guam Federal State Box 12 Box 14 Available types for Puerto Rico Federal State Employee box 16 (includes box 17 and 18)