In this example, you create balance initialization records to initialize an
employee’s Fixed Earnings and Profit Sharing related balances.
Load the Initialize Balance Batch Header
Use the InitializeBalanceBatchHeader.dat file to create the batch header.
METADATA|InitializeBalanceBatchHeader|LegislativeDataGroupName|BatchName|UploadDate
MERGE|InitializeBalanceBatchHeader|MX LDG|MX Balance Initialization|2023/02/28
Load the Initialize Balance Batch Lines
In the following example a number of balances are being initialized for the same
employee. The employee is identified by their payroll relationship number,
employment terms number and assignment number.
| Attribute |
Value |
| PayrollRelationshipNumber |
192051 |
| TermNumber |
ET192051 |
| AssignmentNumber |
E192051 |
The employee’s payroll, legal employer and tax reporting unit must also be specified
on every initialize balance line
| Attribute |
Value |
| PayrollName |
MX Monthly |
| LegalEmployerName |
MX Legal Employer |
| TaxUnitName |
MX Tax Reporting Unit |
Load these details to initialize the Fixed Earnings Balance to 12000:
| Attribute |
Value |
| LineSequence |
1 |
| BalanceName |
Fixed Earnings |
| DimensionName |
Relationship Tax Unit Month to Date |
| Value |
12000 |
Load these details to initialize the Eligible Days for the Fixed Earnings
Balance to 23:
| Attribute |
Value |
| LineSequence |
2 |
| BalanceName |
Eligible Days for Fixed Earnings |
| DimensionName |
Relationship Tax Unit Month to Date |
| Value |
23 |
Load these details to initialize the Eligible Worked Days for Profit Sharing
balance to 23:
| Attribute |
Value |
| LineSequence |
3 |
| BalanceName |
Eligible Worked Days for Profit Sharing |
| DimensionName |
Relationship Tax Unit Month to Date |
| Value |
23 |
Load these details to initialize the Eligible Compensation for Profit Sharing
balance to 3000:
| Attribute |
Value |
| LineSequence |
4 |
| BalanceName |
Eligible Compensation for Profit Sharing |
| DimensionName |
Relationship Tax Unit Month to Date |
| Value |
3000 |
Use the InitializeBalanceBatchLine.dat file to load the balance initialization lines
defined above:
METADATA|InitializeBalanceBatchLine|LegislativeDataGroupName|BatchName|UploadDate|LineSequence|PayrollRelationshipNumber|TermNumber|AssignmentNumber|LegalEmployerName|PayrollName|TaxUnitName|BalanceName|DimensionName|Value
MERGE|InitializeBalanceBatchLine|MX LDG|MX Balance Initialization|2023/02/28|1|192051|ET192051|E192051|MX Legal Employer|MX Monthly|MX Tax Reporting Unit|Fixed Earnings|Relationship Tax Unit Month to Date|12000
MERGE|InitializeBalanceBatchLine|MX LDG|MX Balance Initialization|2023/02/28|2|192051|ET192051|E192051|MX Legal Employer|MX Monthly|MX Tax Reporting Unit|Eligible Days for Fixed Earnings|Relationship Tax Unit Month to Date|23
MERGE|InitializeBalanceBatchLine|MX LDG|MX Balance Initialization|2023/02/28|3|192051|ET192051|E192051|MX Legal Employer|MX Monthly|MX Tax Reporting Unit|Eligible Worked Days for Profit Sharing|Relationship Tax Unit Month to Date|23
MERGE|InitializeBalanceBatchLine|MX LDG|MX Balance Initialization|2023/02/28|4|192051|ET192051|E192051|MX Legal Employer|MX Monthly|MX Tax Reporting Unit|Eligible Compensation for Profit Sharing|Relationship Tax Unit Month to Date|3000
Note: When initializing specific balances, you may also need to initialize any related
balances. This is simply an example to illustrate the process.