Guidelines for Loading Areas of Responsibility

Areas of responsibility are responsibilities that a worker has as part of his or her job. Such responsibilities have a defined scope, such as a country or department. For example, a worker may be:

• The Human Resources Representative for a group of organizations

• The Benefits Representative for workers with a specified job

• The Union Representative for workers in Germany

Areas of responsibility are a recommended way of securing access to person records. This topic describes how to load areas of responsibility for a person using HCM Data Loader. Use the AreasOfResponsibility.dat file.

Responsibility Type

Responsibility types must exist in the target environment before you can load areas of responsibility. These five responsibility types are available by default, but you can add your own to suit business needs:

• Benefits Representative

• Human Resources Representative

• Payroll Representative

• Recruiting

• Union Representative

The responsibility type is validated against the lookup type PER_RESPONSIBILITY_TYPES.

Responsibility Name

The responsibility name must be unique for the combination of person and responsibility type.

Scope of Responsibility

Various attributes available under scope of responsibility, such as business unit, legal employer, department, and location, must exist before you can load areas of responsibility. For example, a location must exist before you can identify it as the scope of an area of responsibility.

Deleting Areas of Responsibility

You can delete areas of responsibility using HCM Data Loader. However, ensure that deleting an area of responsibility doesn't have unintended consequences. For example, a worker's secured access to person records may be lost if you delete the area of responsibility on which it's based.