Assignment Status

Each assignment contains an assignment status. The assignment status contains an HR status, a payroll status , and optionally user statuses. The HR status and payroll status values are linked to the assignment status and are set automatically when the assignment status changes.

This table summarizes the values of the three statuses.

Assignment Status	HR Status	Payroll Status
Active - payroll eligible	Active	Process
Active - no payroll	Active	Do not process
Active - process when earning	Active	Process when earning
Active - process nonrecurring element entry	Active	Process nonrecurring element entry
Suspended - payroll eligible	Suspended	Process
Suspended - no payroll	Suspended	Do not process
Suspended - process when earning	Suspended	Process when earning
Suspended - process nonrecurring element entry	Suspended	Process nonrecurring element entry
Inactive - payroll eligible	Inactive	Process
Inactive - no payroll	Inactive	Do not process
Inactive - process when earning	Inactive	Process when earning
Inactive - process nonrecurring element entry	Inactive	Process nonrecurring element entry

When you create or edit an assignment, you select an action that categorizes the change and determines what are the next steps. Some actions make an automatic change to the assignment status. For example, when you create an assignment, its status is set automatically to Active - payroll eligible. The same action sets the HR status to Active and the payroll status to Process. Otherwise, you must set the assignment status directly.

To create your own assignment status, use the Assignment Statuses quick action under My Client Groups > Workforce Structures on the Home page.

You can set the default assignment status for an employment-related action. To do this, ensure that all countries associated with the assignment status match the countries associated with the action type. After you configure, the employment pages will default the assignment status for the selected action type.

The assignment status is only applicable for action types related to employment and not for action types, such as compensation, workforce structures, and recruiting.

For global transfer, global temporary assignment, and temporary assignment, the default assignment status applies to the destination assignment.

Payroll Status

The payroll status Process When Earning indicates that payroll is processed only during payroll periods with earnings. The Process When Earning status typically is used in countries with cumulative tax rules, to stop tax refunds when payments are not issued. The status Process Nonrecurring Element Entry indicates that only the active element entry for the nonrecurring element is processed. The Process Nonrecurring Element Entry status typically is used for one-time payments for terminated employees.

User Status

You can define one or more user names for each assignment status value, using the Manage Assignment Status task in the Setup and Maintenance work area. If multiple user statuses exist for an HR status, you must designate any one user status as the default status corresponding to the HR status. The default assignment status is attached to an assignment unless you specify a default user status. For example, when you create an assignment, its status is set automatically to the default assignment status corresponding to the HR status Active.

Default Assignment Status Based on Action

You can default the assignment status for the action code related to the employment action type. After this mapping, responsive employment pages will default the assignment status that is mapped to the selected action code.

To map an assignment status with the action, ensure that all countries associated with the assignment status matches the countries associated with the action.

Note:

• This feature is only applicable for action types related to employment. It is not applicable for action types related to compensation, workforce structures, and recruiting.
• For global transfer, global temporary assignment, and temporary assignment, the default assignment status applies to the destination assignment.

To default the assignment status based on action, select a value in the Assignment Status list of values (LoV) when you add an action in the Add Action page.

The following action types don’t support the defaulting of assignment status:

• Cancel Work Relationship
• Change Hire Date
• Change Location
• Change Manager
• Change Offer
• Change Working Hours
• Create Offer
• Delete this change
• Extend Employment Contract
• Position Synchronization
• Primary Work Relationship Change
• Reverse Termination
• Termination (Voluntary)