Multiple Worksite Report
The Multiple Worksite Report (MWR) collects info about a business establishment's employment and wages, distributed by industry, location, and state.
You file this report with the Bureau of Labor Statistics Electronic Data Interchange (EDI) Collection Center. They use the report data to ensure an equitable distribution of federal funds through grant programs that use county economic indicators as a basis for allocations.
This report counts employees based on their work locations as of the pay period that includes the 12th of the month.
You must submit this info to the EDI Center if your organization meets all of the following criteria.
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Reports its employees with one state unemployment insurance (SUI) account number
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Is engaged in multiple economic activities, is operating with more than one worksite, or both
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Has a total of 10 or more workers employed across all worksites
If an organization has an office in one location within a state:
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It's not considered a multiple worksite
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This report isn't necessary.
Note: A worksite is an economic unit, usually represented by a single physical location. It's where the employer's business is conducted or where it performs services or industrial operations. For this report, the location work structure (as defined through the Locations task) represents the worksite. -
Eligible employers must run the Multiple Worksite Report flow and submit the MWR output on a quarterly basis. The output file must be transmitted to the EDI Center on or before the last day of the month following the end of the quarter.
For example, data for the first quarter period (January through March) must be submitted by April 30. Data for the second quarter period (April through June) must be submitted by July 31 .
Before You Begin
The employer must have a Payroll license for Oracle Fusion. HR-only and Payroll Interface licenses aren't eligible.
Use the Legal Reporting Unit Registrations task to ensure these fields are populated for each tax reporting unit (TRU):
|
Jurisdiction |
Field Name |
Description |
|---|---|---|
|
United States Federal Tax |
Registration Number |
Employer's federal employer identification number (EIN). |
|
<state> Unemployment Insurance |
Registration Number |
Employer's SUI account number. |
Use United States Multiple Worksite Reporting on the Locations task to set these fields for each location.
|
Field Name |
Description |
|---|---|
|
Trade Name |
Name of the client establishment at this location. |
|
Worksite Description |
Meaningful, unique description of the client establishment, such as store number or plant name. |
|
Unit Number |
Worksite Identification Code issued by the Bureau of Labor Statistics. Used to uniquely differentiate and identify the physical location. This code should be a unique alphanumeric code. |
|
Comment |
Additional info about any recent changes in your company that might have impacted employment, wages, and locations, such as changes in business activities, acquisitions, mergers, and sales. For further info, see the BLS website. |
|
Include for Reporting |
Select Yes if this location is eligible for MWR reporting. When the report is run, all employees assigned to this location are included in the report. Select No to exclude this location from the report. |
Employees are included based on their last location in a given state for that reporting quarter.
Work-at-home employees are reported in the same state as their residence tax state. You must ensure you have a default location for these states and have attached those locations to the employees on their Reporting Information card. One location per state can be used for all work-at-home employees.
All Quarter-to-Date Archive flows must be run and completed before starting this flow.
Report Parameters
Year
Four-digit reporting year.
Quarter
Reporting quarter.
Payroll Statutory Unit
Employer's payroll statutory unit (PSU).
Tax Reporting Unit
TRU associated with the employer's federal EIN. If no TRU is selected, all TRUs are reported for the PSU.
If the employer is operating in multiple federal EINs, leave this field blank while specifying a value for the PSU.
You must run this report for Puerto Rico TRUs separately from your US TRUs.
Type of Employer
Determines the record format. The default is Regular Employer.
Client Contact Phone Number
Overrides the contact person's phone number defined for the legal entity. Used only if the type of employer is identified as a payroll provider firm.
Client Contact Name
Overrides the contact person's name set for the legal employer. Used only if the type of employer is identified as a payroll provider firm.
Process Configuration Group
Determines the rules for processing, such as logging and number of threads.
Use to override the contact info. The default is the HR representative's email address as specified on the TRU contact info.
Report Results
The Multiple Worksite Electronic Report flow creates the following output files:
|
Report |
Description |
|---|---|
|
Electronic output file |
This flow supports the electronic EDI submission method developed by the BLS. It groups locations according to their SUI account numbers according to their federal EIN, and it compiles their employment data into a single ASCII fixed field text file. The employer is responsible for properly naming, encrypting, and transmitting the output file to the BLS data collection center in Chicago. They then route it to the appropriate state agencies. You can do this by FTP, SFTP, or secure web transfer. Refer to the BLS website for further info. This file is sorted by:
|
|
Audit file |
Provides totals by federal EIN, SUI account number, and worksite description code. Grand totals are sorted by federal EIN and SUI account number. Employers can review this file to verify that these totals match the SQWL totals. |
|
Exception report |
Includes data mismatches, missing archived data, missing locations, and other errors detected by the flow. |