1. Implementing Payroll for Canada
  2. Create a Time Card Element

Create a Time Card Element

Create an element with the category of Time Card for use in the Time and Labour application to record time card entries.

Once the time card element is created and eligibility is defined, it's available in the time and labor application for entry when creating a time card.

The time card category is available for these primary classifications:

  • Standard Earnings

  • Supplemental Earnings

  • Taxable Benefits

  • Nonpayroll Payments

The following defaults are applied when time card elements are created:

  • At the payroll relationship level

  • Nonrecurring element

  • Allow for multiple entries in the same period

  • Process once per period

  • Support proration

  • Support retroactive payments

How to Create the Time Card Element

To create an element for use in the Time and Labour application:

  1. Navigate to the Payroll area under My Client Groups on the Home page.

  2. Search and select Elements task.

  3. Click Actions-Create.

  4. Complete the fields as shown in this table.

    Field

    Value

    Legislative Data Group

    Select a Canadian LDG.

    Primary Classification

    Select a classification. For example, Standard Earnings

    Secondary Classification

    Select a classification. For example, Overtime

    Category

    Time Card

  5. Click Continue.

  6. On the Basic Details page, complete the fields, as shown in this table.

    Field

    Value

    Name

    Enter a name, example, Overtime Adjustment1.

    Reporting Name

    Enter the name that you want to display on reports for this element.

    Effective Date

    Enter an early date so that the element is available for use immediately.

    Input Currency

    Canadian Dollar

    What is the earliest entry date for this element?

    First Standard Earning Date

    What is the latest entry date for this element?

    Last Standard Earning Date

  7. Click Next. On the Additional Details page, respond to the questions, as shown in this table.

    Field

    Value

    What are the calculation units for reporting?

    Select the calculation units. For example, Hours

    Work Units Conversion Rule

    Select the conversion rule. For example,Standard Rate Annualized

    Does this element have a default rate definition?

    Select No or Yes

    If Yes, select an appropriate rate name.

    Rate Name

    Select an appropriate rate name.

    For example, for an expense reimbursement element for mileage, you can configure the element to reimburse the employee for a certain amount per mile.

    If this element is insurable, how are the earnings allocated?

    Select Date earned or Date paid

    Are there insurable hours associated with this element?

    Select No or Yes.

    A Record of Employment is issued to terminated employees who have received insurable earnings and who have worked insurable hours.

  8. Click Next . Verify that the information shown on the Create Element: Review page is correct.

  9. Click Submit.

  10. In the Element Overview section, select the Element Eligibility folder.

  11. Select Actions-Create Element Eligibility.

  12. In the Element Eligibility name field, enter a name for the eligibility record.

  13. In the Eligibility Criteria section, select a criterion that determines the eligibility for this element.

  14. Click Submit, then Done.

Note: You must create the eligibility for the base and results elements, or you get an error when attempting to attach the element to a time card.