Overview of Absence Management for the US

Oracle Fusion Absence Management provides you with the means to accurately administer a variety of types of absences. You can track them, display them on reports, and integrate them with your payroll calculations.

Most of the configuration happens in the Absences application. However, because absences and payroll are integrated, you must perform some set-up in Payroll. Payroll processing requires specific info, which is provided by the absences. The payroll process uses this info to calculate the absence payments.

For further info, see Human Resources Cloud Administering US Absences on the Help Center.

High-Level Steps

Here are the different absence and payroll steps you need to follow.

What you want to do	How you do it
Create rate definitions	Create rate definitions to use in calculating absence payments, liability balance calculations, and salary reduction calculations. Use the Rate Definitions task. For further info, see Overview of Absence Rate Definitions for the US in the Help Center.
Create absence elements	Create an absence element for each absence plan that transfers absence payment info for payroll processing. Use the Elements task. These elements use the Absences primary earnings classification. During absence element definition, the template provides the option to automatically create the Final Disbursements and Discretionary Disbursements elements. For further info, see Define Absence Elements for the US in the Help Center.
Create derived factors	Create derived factors to define how to calculate certain eligibility criteria that change over time. Use the Derived Factors task. For further info, see Derived Factors for Absences in the Help Center.
Create eligibility profiles	Create eligibility profiles to define criteria that determine whether a person qualifies for objects that you associated with the profile. Use the Eligibility Profiles task. For further info, see Absence Eligibility Profiles for the US in the Help Center.
Create fast formulas	Create any fast formulas needed to perform additional processing, such as: Days-to-hours conversions Absence entitlements based on employee attributes, such as grade Use the Fast Formulas task. For further info, see the following. Oracle Cloud Administering and Working with Oracle Strategic Workforce Planning Cloud on the Help Center Oracle Cloud Absence Management: Fast Formula Reference Guide (2065671.1) on My Oracle Support
Create absence plans	Create an absence plan, and select the absence element within the plan itself. Use the Absence Plans task. For further info, see Set Up Absence Plans for the US in the Help Center.
Create absence types	Create absence types, and associate your absence plans to them. Use the Absence Types task. For further info, see Set Up Absence Plans for the US in the Help Center.
Enroll employees in absence plans	Enroll employees in the absence plan. For further info, see Set Up Absence Plans for the US in the Help Center.
Process accruals	If an employee is enrolled in an accrual plan, you must run the accrual process. For further info, see Process and Administer Absences for the US in the Help Center.
Create employee absence records	Record an absence for the employee by performing one of the following: Employee enters their absence through self-service You enter an absence for an employee using the Absence Records task This transfers the absence info to the payroll process, assuming the absence is approved and the option to transfer info to payroll is configured. This: Creates or updates the absence calculation card. Links the absence plan to the calculation component on the person's calculation card. For further info, see Employee Absence Records for the US in the Help Center.
Process payroll	After you have transferred the info to payroll and generated the entries, you can process the payroll that includes the absence entries. Then view the resulting absence balances on the person's Statement of Earnings (SOE).
View absence balances	After you have processed and archived payroll, the employee's absence and accrual balances are displayed on their SOE, payslip, check advice, and reports.

Navigation

Use these tasks to configure objects for processing absences in payroll.

What you want to configure	What task you use	Where you find it
Rate definitions	Rate Definitions	Payroll
Absence elements	Elements	Payroll
Derived factors	Derived Factors	Absences
Eligibility profiles	Eligibility Profiles	Absences
Absence plans	Absence Plans	Absences
Absence types	Absence Types	Absences