1. Administering Oracle Payroll Interface
  2. Configure and Set up tasks for ADP Workforce Now Payroll Interface V2

Configure and Set up tasks for ADP Workforce Now Payroll Interface V2

Value Sets

The following value sets need to be populated by the customer to use the delivered LOV contexts.

Field Name

Value Set Name

Benefits Eligible Class

ORA_HRY_PAYROLL_BENEFITS_ELIGIBILITY_CLASS_VALUESET

Cancel Automatic Pay

ORA_HRY_PAYROLL_CANCEL_AUTOMATIC_PAY_VALUESET

Clock

ORA_HRY_PAYROLL_CLOCK_VALUESET

Company Code

ORA_HRY_PAYROLL_COMPANY_CODE_VALUESET

Data Control

ORA_HRY_PAYROLL_DATA_CONTROL_VALUESET

Hiring Source

ORA_HRY_PAYROLL_HIRING_SOURCE_VALUESET

Pay Group

ORA_HRY_PAYROLL_PAY GROUP_VALUESET

Shift

ORA_HRY_PAYROLL_SHIFT_VALUESET
Note: Enter the required values in the value set, which shows in the assignment page context for user's selection in the respective LOVs.

Configure Payroll Interface Properties

Configure Payroll Interface properties allows the customer to map and enter the override values to the respective area which are supported in Workforce Now integration.

Follow these steps to configure payroll interface properties:

  • On the Home page, click the Data Exchange quick action under the My Client Groups tab.

  • Select Configure Payroll Interface Properties under Data Exchange Configurations on the Data Exchange page.

  • On the Interfaces page select ADP Workforce Now. A list of configurations/properties associated with the interface is displayed in the Payroll Interface Properties page.

  • Click on the Edit icon with ellipses on the right side.

  • A list of configurations/properties associated with the interface is displayed in the Payroll Interface Properties page.

You can configure the below properties on the basis of LDG and Payroll level according to your requirement.

Region Name

Property

Description

Additional Assignment Details

Company Code

Default company code, so the this is not required to entered at employee level.

Data Filters

Element To be Interfaced

Offsets

  • Start Date Offset

  • End Date Offset

Salary Component Details

  • Rate 1 Amount

  • Rate 3 Amount

Write your own fast formula and attach them here.

Extensible Fields

  • Extensible Field 1

    • :Column Header

    • :Override Value

  • Extensible Field 2

    • :Column Header

    • :Override Value

  • Extensible Field 3

    • :Column Header

    • :Override Value

  • Extensible Field 4

    • :Column Header

    • :Override Value

  • Extensible Field 5

    • :Column Header

    • :Override Value

Configure and Enable the LOV format Contexts

The following contexts for US ADP Workforce Now Payroll Interface V2 capture the onboarding attributes data in LOV format:

  • GPI Workforce Now Expanded Payroll Additional Information with LOV format.

  • GPI Workforce Now Extended Employment Information with LOV format.

  • GPI Workforce Now Expanded Job Information with LOV format.

Customers using the standard ADP Workforce Now Payroll Interface and the Text version of the contexts, may need to disable the below available contexts using the Manage Global Payroll Interface Usage task.

  • GPI Workforce Now Extended Employment Information

  • GPI Workforce Now Extended Payroll Additional Information

  • GPI Workforce Now Expanded Job Information

Here's how you can enable the context:
Note: Before you enable the context, do consult with ADP Workforce Now.
Follow these steps to enable the GPI Workforce Now Expanded Payroll Additional Information with LOV format context:

  1. On the Home page, click the Submit a Flow quick action under the My Client Groups tab.

  2. Select the relevant Legislative Data Group.

  3. Search for and select the Manage Global Payroll Interface Feature Usage flow.

  4. Click Next.

  5. On the Enter Parameters page, complete these fields:
    Flow Parameter Value Description

    Payroll Flow Name

    Provide a meaningful name.

    Purpose

    Select Enable Additional Data Capture for ADP Interfaces.

    Feature

    Search for and select .Assignment EIT Information EFF

    Component

    Search for and select: GPI Workforce Now Expanded Payroll Additional Information with LOV format.

    Subcomponent
    Available subcomponent values are:
    • All
    • Date 1 to Date 15
    • Clock
    • Customer-defined Area 1 to Area 4
    • Data Control
    • Pay Group
    • Special Account 1 and Special Account 2

    Select the required subcomponent.
  6. Click Submit.
Repeat steps 3 through 6 to enable the GPI Workforce Now Extended Information with LOV format context. In step 5, on the parameters page, complete these fields:
Flow Parameter Value Description

Payroll Flow Name

Provide a meaningful name.

Purpose

Select Enable Additional Data Capture for ADP Interfaces.

Feature

Search for and select .Assignment EIT Information EFF

Component

Search for and select: GPI Workforce Now Extended Information with LOV format.

Subcomponent
Available subcomponent values are:
  • All
  • Company Code

  • Employee ID Override

  • Benefits Eligibility Class

  • Cancel Automatic Pay

  • Hiring Source

  • NAICS Workers Compensation Code

  • Shift

  • Lived Local Tax Code

  • Local 4 Tax Code

  • Local 5 Tax Code

  • Worked Local Tax Code

  • Assign Onboarding Experience

  • E-Verify Work Location

  • Will Worker Complete Form I-9

Select the required subcomponent.

Repeat steps 3 through 6 to enable the GPI Workforce Now Expanded Job Information with LOV format context.

Deploy Extensible Flexfields

Here's how you can deploy extensible flexfields:

Note: Before you deploy the extensible flexfields, consult with ADP.

  1. In the Setup and Maintenance work area, go to the Manage Extensible Flexfields task.

  2. On the Manage Extensible Flexfields page, search for the Assignment EIT Information EFF flexfield.

  3. Click Deploy Flexfield.

  4. Ensure that the deployment completes successfully and the deployment status column displays a green tick mark.

Configure a FTP Server

To configure ADP's secured FTP server for automatic file delivery, follow the instructions provided in How to set up SFTP Server for BI Publisher (Doc ID 1526505.1).

Add Delivery Option

Perform these steps to add a new delivery option:

  1. Click Extract Delivery Options and add a new extract delivery option.

  2. If the Delivery Type is FTP,ensure that you have already configured the FTP server as mentioned in the Configure a FTP Server section. Add the server details in the Additional Details section as mentioned in the next steps.

    1. Secure FTP: True

    2. Remote Directory: SFTP Destination Folder Namee

    3. Server Name: SFTP server name as entered in BIP

  3. Click Submit

    .

Configure Payload Rules

Follow these steps to configure payroll rules:

  • On the Home page, click the Data Exchange quick action under the My Client Groups tab.

  • Select Payload Rules under HCM Extracts on the Data Exchange page.

Select data components and attributes for HCM extracts batch mode integration to configure Oracle HCM Cloud data integrated with ADP Workforce Now.

Here's what you need to do:

  • Choose the payload content for batch processing flow, and the mandatory and optional attributes that are applied for the flow.

  • Include or exclude specific data elements for a given entity. For example, you can exclude Middle Namefrom the payload, if it isn't required or consumed for processing payroll in US ADP Workforce Now V2.

Define the payload rules to select the objects and their attributes in a payload that you want to send to ADP Workforce Now. The HCM Extracts template, which is the source template, defines the objects and their attributes that are available for your selection. The Legislative Data Group associated with these rules defines and includes the legislation-specific content in the payload.

Use the Payload Rules task under HCM Extracts to perform these tasks:

  • Include or exclude an object from the payload for batch processing flow.

  • Identify mandatory attributes for objects that are included.

  • Identify available filters for objects that are included in the payload.

The Payload Rules page lists all the available rules defined in the application. You can also create a rule set for an LDG.

Here's how you can create a rule set:

  1. Click Add on the Payload Rules page.

  2. Provide a name for the payload rule set. This name will appear in the flow parameter for user selection.

  3. Choose a legislative data group for which the rules are defined.

  4. Select the template that lists the objects and attributes for US ADP Workforce Now Payroll Interface V2. When the template is loaded, you will find a list of default objects and attributes that are available in the template. You can find the Business Objects in the left pane and the Attributes for the selected objects in the right pane.

    • Select the Business Objects you want to include in the data that you send to ADP Workforce Now.

    • Select the Attributes that are available in each business object as Required. The mandatory attributes are selected by default and shown in a non-editable mode. If you select an attribute to be Required, the data is sent to ADP Workforce Now even if the attribute has no value. You can also include attributes in your payload by selecting the Include check box.

    • Use Filter Criteria to select specific types of an entity or object to be sent in the payload. For example, you can select Seniority Date to only include home address in the payload sent to ADP Workforce Now.

  5. Click Save.