Retention Period for Payroll HCM Extracts Archive Data
Use the HCM Extracts purge feature to automatically purge payroll information created by reports. Set a retention period to control the period of time the archive data is retained before it is purged.
The process improves performance and optimizes space utilization of the database.
Once you set the retention period, the HCM Extracts purge process automatically purges payroll information generated by the predefined and user-defined payroll reports.
Flow Pattern | Extract Definition | Archive Retention Period |
Generate Prenote File | Generate Prenote File | 89 |
Run Balance Exception Report | Run Balance Exception Report | 89 |
Run Deduction Report | Deduction Report | 90 |
Run Gross-to-Net Report | Gross to Net Summary Archive | 90 |
Run Payment Register Report | Global Payment Register | 90 |
Run Payroll Activity Report | Payroll Activity Report | 90 |
Run Payroll Activity Report for the Latest Process | Payroll Activity Report for the Latest Process | 90 |
Run Payroll Balance Report | Payroll Run Result Report | 90 |
Run Payroll Costing Results | Payroll Costing Report | 90 |
Run Payroll Data Validation Report | Data Validation Report | 7 |
Run Payroll Messages Report | Payroll Messages Report | 90 |
Run Payroll Register Report | Global Payroll Register | 90 |
Run Payroll Register Report for the Latest Process | Payroll Register Report for the Latest Process | 90 |
Run Periodic Payroll Activity Report | Periodic Payroll Activity Report | 90 |
Run Periodic Statutory Deduction Register | Periodic Statutory Deduction Register | 90 |
Run Retroactive Entries Report | Retroactive Entries Report | 90 |
Run Retroactive Notification Report | Retroactive Notification Report | 90 |
Run Statutory Deduction Register | Statutory Deduction Register | 90 |
Run Statutory Deduction Register for the Latest Process | Statutory Deduction Register for the Latest Process | 90 |
Run Third-Party Payment Register Report | Global Third Party Payment Register | 90 |
Run Worker Data Validation Report | Data Validation Report | 7 |
The purge feature always leaves the latest dated extract within the retention period irrespective of the number of times you have run the report.
Use the Purge Extracts Archive Data process in Report mode before and after the purge, for a specific extract, to check if the records are being purged.