Enable Absences for Time Card Entries
In this example, you want to enable your absences for time card entry, so that your employees can easily record absences on their time cards.
This involves:
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Enabling the absence for time card entry through the Absence Types task.
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Setting up two time card layout components to include payroll entries and absence entries.
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Setting up a layout set, and attaching the two new layout components.
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Creating a time card profile, and adding the new layout.
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Attaching the new profile to your workers.
Enable Absences for Time Card Entry
Enable your absence for use in time cards.
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From My Client Groups, click Show More.
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In Absences, click Absence Types.
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On Type Attributes, select Enable for time card entry.
Set Up Time Card Layout Components for Payroll and Absence Entries
You must set up two layout components to include payroll and absence entries. These layout components are used in a layout set.
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Sign in as a user with time and labor privileges.
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From My Client Groups, click Show More.
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In Time, click Time Entry Layout Components.
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Click Create.
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Enter the following.
Field name
What you enter
Layout component type
Single attribute time card field
Name
ABC_Company_Payroll_Time_Layout
Time Attribute
Payroll Time Type
Filtered Data Source for Time Entry
List of Payroll Time Types for User
Unfiltered data source for setup tasks
List of Payroll Time Types for Administrator
Population Method for New Entry
No default value
Display Type
Smart Choice List
Display Name
Payroll Time Type
Required on the Time Card
No
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Click Add Filters, and enter the following.
Filter variable
Filter input attribute
pAssignmentId
Assignment
pEffectiveDate
Start Time
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Click OK, then Next, then Next, and then Save and Close.
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Click Create to create a second layout, and complete these fields.
Field name
What you enter
Layout component type
Single attribute time card field
Name
ABC_Company_Absence_Time_Layout
Time Attribute
Absence Management Type
Filtered Data Source for Time Entry
List of Absence Types for User
Unfiltered data source for setup tasks
List of Absence Types for Administrator
Population Method for New Entry
No default value
Display Type
Smart Choice List
Display Name
Absence Time Type
Required on the Time Card
No
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Click Add Filters, and enter the following.
Filter variable
Filter input attribute
pAssignmentId
Assignment
pEffectiveDate
Start Time
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Click OK, then Next, then Next, and then Save and Close.
Create a Layout Set and Attach the New Components
Use the Layout Sets task to attach the components.
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From My Client Groups, click Show More.
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In Time, click Layout Sets.
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Click Create.
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Select Payroll.
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Click Generate Layout Set.
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Name your layout set, such as
ABC Company Timecard Layout
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Click Configure Layout for the Time Entry Layout.
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Click Edit Layout.
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In Time Card Matrix, do the following.
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Delete the Payroll Time Entry line.
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Add the ABC Company Payroll Time Layout.
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Add the ABC Company Absence Time Layout.
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Click Save and Close.
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Click Save and Close.
Create a Time Card Profile
From the Worker Time Entry Profiles task:
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Click Create.
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Name your profile, such as
ABC Company Time Entry Profile
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Enter an appropriate effective date.
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For Layout Set, select the layout you created in the previous section.
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On Worker View, select all action items you want enabled for your employees.
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On View, select all action items you want enabled for your managers.
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Click Next, then Next, then Next, and then Save and Close.
Attach the New Profile to Your Workers
From the Worker Time Entry Profiles task:
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Click Troubleshoot.
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Search for and select an employee.
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Click Assign Profile to Person.
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Select the profile that you created in the previous section.
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Click OK and then Save and Close.