Overview of Absence Management
Oracle Fusion Absence Management provides you with the means to accurately administer a variety of types of absences. You can track them, display them on reports, and integrate them with your payroll calculations.
Most of the configuration happens in the Absences application. However, because absences and payroll are integrated, you must perform some set-up in Payroll. Payroll processing requires specific info, which is provided by the absences. The payroll process uses this info to calculate the absence payments.
For further info, see Human Resources Cloud Administering US Absences on the Help Center.
High-Level Steps
Here are the different absence and payroll steps you need to follow.
What you want to do |
How you do it |
---|---|
Create rate definitions |
Create rate definitions to use in calculating absence payments, liability balance calculations, and salary reduction calculations. Use the Rate Definitions task. For further info, see Overview of Absence Rate Definitions for the US in the Help Center. |
Create absence elements |
Create an absence element for each absence plan that transfers absence payment info for payroll processing. Use the Elements task. These elements use the Absences primary earnings classification. During absence element definition, the template provides the option to automatically create the Final Disbursements and Discretionary Disbursements elements. For further info, see Define Absence Elements for the US in the Help Center. |
Create derived factors |
Create derived factors to define how to calculate certain eligibility criteria that change over time. Use the Derived Factors task. For further info, see Derived Factors for Absences in the Help Center. |
Create eligibility profiles |
Create eligibility profiles to define criteria that determine whether a person qualifies for objects that you associated with the profile. Use the Eligibility Profiles task. For further info, see Absence Eligibility Profiles for the US in the Help Center. |
Create fast formulas |
Create any fast formulas needed to perform additional processing, such as:
Use the Fast Formulas task. For further info, see the following.
|
Create absence plans |
Create an absence plan, and select the absence element within the plan itself. Use the Absence Plans task. For further info, see Set Up Absence Plans for the US in the Help Center. |
Create absence types |
Create absence types, and associate your absence plans to them. Use the Absence Types task. For further info, see Set Up Absence Plans for the US in the Help Center. |
Enroll employees in absence plans |
Enroll employees in the absence plan. For further info, see Set Up Absence Plans for the US in the Help Center. |
Process accruals |
If an employee is enrolled in an accrual plan, you must run the accrual process. For further info, see Process and Administer Absences for the US in the Help Center. |
Create employee absence records |
Record an absence for the employee by performing one of the following:
This transfers the absence info to the payroll process, assuming the absence is approved and the option to transfer info to payroll is configured. This:
For further info, see Employee Absence Records for the US in the Help Center. |
Process payroll |
After you have transferred the info to payroll and generated the entries, you can process the payroll that includes the absence entries. Then view the resulting absence balances on the person's Statement of Earnings (SOE). |
View absence balances |
After you have processed and archived payroll, the employee's absence and accrual balances are displayed on their SOE, payslip, check advice, and reports. |
Navigation
Use these tasks to configure objects for processing absences in payroll.
What you want to configure |
What task you use |
Where you find it |
---|---|---|
Rate definitions |
Rate Definitions |
Payroll |
Absence elements |
Elements |
Payroll |
Derived factors |
Derived Factors |
Absences |
Eligibility profiles |
Eligibility Profiles |
Absences |
Absence plans |
Absence Plans |
Absences |
Absence types |
Absence Types |
Absences |
- Absence Eligibility Profiles for the US
- Derived Factors for Absences
- Define Absence Elements for the US
- Employee Absence Records for the US
- Overview of Absence Rate Definitions for the US
- Process and Administer Absences for the US
- Set Up Absence Plans for the US
- Oracle Cloud Absence Management: Fast Formula Reference Guide