W-2c Register
Use the W-2c Register report to review your year-end data before distributing your Forms W-2c, W-2cGU, and W-2cPR.
Use this report for preprint verification, balance verification, and exception verification. The report identifies employees with 0 or negative totals in specific boxes on the forms.
Run this report before running the W-2c Employee Report in Final mode.
To run this report:
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From My Client Groups, click Payroll.
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Click Submit a Flow.
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Select your US legislative data group.
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Search for and select W-2c Register.
Before You Start
Successful completion of the Archive End-of-Year Payroll flow. For further info, see Archive End-of-Year Payroll Results for the US in the Help Center.
Successful generation of the year-end form. For further info, see W-2 Employee Report in the Help Center.
Successful archival of corrected payroll data through the W-2c Archive Process flow. For further info, see W-2c Archive Process in the Help Center.
Report Parameters
Payroll Flow
Meaningful name of your payroll flow.
Tax Report Year
Four-digit calendar year.
Payroll Statutory Unit
Payroll statutory unit (PSU) of the employees you're processing. The flow analyzes the year-end data of employees belonging to this PSU only.
Tax Reporting Unit
TRU and federal Employer Identification Number (EIN) registered name of the employees you're processing. The flow analyzes the year-end data of employees belonging to this TRU only.
Payroll Relationship Group
Select the payroll relationship group name, if you have defined one. Payroll relationship groups limit the persons processed by payroll, data entry, and reporting. This can be a dynamic payroll relationship group.
Use the Object Groups task to define the payroll relationship group before you can select it here.
Year-End Form
Select the form type results you want to review.
State
To limit the report results to only employees in a state, select it here.
Leaving this field blank reports on all states.
Create Employee Detail Report
Determines if the W-2c Register output includes detailed employee info.
Field value |
What it does |
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Pipe-Delimited Output |
Creates an output file suitable for viewing in a spreadsheet. |
PDF Output |
Creates a PDF output file. |
Pipe-Delimited and PDF Output |
Creates both file types. |
None |
Creates no output file. |
Create Totals Report
Determines if the W-2c Register output includes about W-2c totals.
Select Yes to generate output for box totals of all employees within a TRU.
Reporting Info Data Source
The Archive End-of-Year Payroll Results flow captures New York and Puerto Rico W-2 info from the employee Reporting Information Card.
This field provides you with the option to pull this data from the archive or use live data.
Process Configuration Group
Process configuration group for logging and performance purposes.
Select a process configuration group that has this parameter set to N:
XML Data Source For document of records delivery options performance purposes, determines if XML is derived from the database. Default: Y
This ensures the flow properly publishes your year-end forms to the Document Records. Use the Payroll Process Configuration task to set this value.
Report Output
This report displays the previous and corrected amounts reported in each box of the form for all employees in a specified PSU or TRU for the reporting year. The data is organized by form box number (1 through 20). You can display it at the TRU level, as well as the employee level.
The parameter selections you make when you run the W-2c Register report determine what output is delivered and their file format. This report can produce multiple output files.
Report name |
How you use it |
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Employee Detail |
For a given reporting year, lists the previous and corrected amounts of each box of the form for every employee in a PSU or TRU. The data is organized by form box number (1 through 20). It lists all boxes, even if they're 0 or blank. Includes the employee's name, Social Security Number, and the individual box totals. This file is sorted by:
Based on your elections when you run the flow, this report can be a PDF file, a pipe-delimited spreadsheet file, or both. |
Totals |
For a given reporting year, lists the total previous and corrected amounts reported in each box of the form for all employees in a PSU or TRU. All boxes are listed, even if they're 0 or blank. This file is sorted by:
The data is organized by TRU type. US TRUs
Guam TRUs
Puerto Rico TRUs
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Exceptions |
Includes the following.
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Pipe-Delimited Output |
Available row types for the US and Guam
Available types for Puerto Rico
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