Configure Additional Person Data for the US
The fields in the Person Management areas include all the options required for Human Resources and legislative reporting. However, your organization might require additional options.
For example, you have an employee who identifies as transgender and doesn't feel Nonbinary is applicable. You can modify the Gender field to include this as an option.
System lookup codes are predefined values you can use for legislative reporting. You can't modify them. However, you can modify their related user lookup codes. Doing so, and then refreshing their mapping, you can use the new values in your reporting.
You can modify the following codes.
These user lookup codes |
Map to these system lookup codes |
With this lookup type |
---|---|---|
PER_ETHNICITY Caution:
Best practice is to not modify this code. If you do, your EEO reports might be invalid. |
ORA_PER_ETHNICITY |
Ethnicity |
SEX |
ORA_PER_SEX |
Gender of person |
CONTACT |
ORA_PER_CONTACT |
Relationship |
MAR_STATS |
ORA_PER_MAR_STATUS |
Marital status for person |
PER_HIGHEST_EDUCATION_LEVEL |
ORA_PER_HIGHEST_EDUCATION_LEVE |
Highest education level |
PER_NATIONAL_IDENTIFIER_TYPE |
ORA_PER_NATIONAL_IDENTIFIER_TY |
National identifier type |
Example
You want to add Transgender as an option for employee gender self-identification.
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Modify the SEX user look-up code to include a "Transgender" option.
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Start the Common Lookups task.
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Search for the SEX user lookup type.
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Add a row to the Sex: Lookup Codes table.
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Enter the following values in the new row.
Column name
What you enter
Lookup Code
A simple code to represent your new value.
Enter
TG
.Meaning
The value as it would appear in the UI.
Enter
Transgender
.Description
Provide a meaningful description.
Tag
Enter
+US
. -
Save your work.
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Map your new type to an existing system type.
If you don't, the user lookup code you configured won't be available in your legislative reports.
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Start the Extended Lookup Codes task.
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In Lookup Type, locate and select Sex (System Lookup).
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Add a row to the Sex (System Lookup): Extended Lookup Codes table.
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Enter the following values in the new row.
Column name
What you enter
Country
Select United States.
Note:If the lookup code is specific to the US, you must select United States. If you don't, the lookup code is global.
Lookup Code
This refers to the system lookup code.
Select Nonbinary.
Note:This is mapping your new Transgender option to the existing Nonbinary option. While your new value appears in fields as "Transgender", it appears in reports as "Nonbinary". This maintains the integrity of your EEO and other reporting.
Extended Code
This must match the lookup code you defined above.
Enter
TG
.Extended Name
This must match the meaning you defined above.
Enter
Transgender
.All Enterprises
Select Yes.
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Save your work.
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