Person Records
All workers, nonworkers, and contacts have a single person record in the enterprise identified by a person number.
You can't create the person record in isolation because it requires one of the following:
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A current, past, or future work relationship with a legal employer
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A current, past, or future contact relationship with a person who has a work relationship with a legal employer
You never terminate a person record. It continues to exist through all of a person's work and contact relationships in the enterprise.
You create the person record either
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When you create the person's first work relationship in the enterprise (for example, when you first hire the person)
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Or when you add the person as a contact (for example, as an emergency contact) in another person's record.
Person Records Compared with Work Relationships
The following table compares Person Records and Work Relationship Records.
Information Type |
Particulars |
---|---|
Person Records |
Holds personal information such as:
|
Work Relationships |
Holds employment information such as:
|
Local Information in Person Records
In a single global enterprise, all users who have access to a person see the same person record, but the person record can contain local variations of some information.
For example, the person record can contain the person's name in a local language and multiple national IDs. You can also record some information, such as marital status, using terms that are most appropriate for each country in which the person has work relationships. All local information is visible to anyone who can view the person record.
Access to Person Information
Having security access to a person record doesn't automatically allow access to all of a person's work relationships and assignments.
For example, your access may be limited to specific legal employers, which may exclude some work relationships.