1. How do I set up HR and payroll for Ireland?
  2. Personal Data Setup

Personal Data Setup

Let's look at the setup and validations which are predefined for Ireland for the following person info:

  • Addresses
  • Names
  • Legislative Info
  • National IDs

Addresses

The format in which addresses must be entered for workers located in Ireland is predefined and should not be modified during implementation. The predefined format enables the following fields:
  • Country (Required)
  • Address 1 (Required)
  • Address 2
  • Address 3
  • City or Town (Required)
  • County
  • Postal Code

Address Validation

The Postcode (EIR Code) is 7 characters long. The EIR Code has two parts, that's, the Routing Key which is the first 3 characters and the Identifier Key which is the last 4 characters of the EIR code. There's a space between the Routing Key and the Unique Identifier Key.

Routing Key: The Routing Key is formed with the first 3 characters of the EIR code. It accepts the values in following format:
Position Valid Characters
1 A,C,D,E,F,H,K,N,P,R,T,V,W,X,Y
2 0-9
3 0-9 or W
The Unique Identifier Key: The unique Identifier Key consists of the last 4 characters of the EIR code. It must conform to the following:
Position Valid Characters
1 0-9 and A,C,D,E,F,H,K,N,P,R,T,V,W,X,Y
2 0-9 and A,C,D,E,F,H,K,N,P,R,T,V,W,X,Y
3 0-9 and A,C,D,E,F,H,K,N,P,R,T,V,W,X,Y
4 0-9 and A,C,D,E,F,H,K,N,P,R,T,V,W,X,Y
Note:

The Routing Key and Unique Identifier Key aren't validated separately. Only the complete EIR Code (Postcode) is validated for correct format.

Names

The format in which names must be entered for workers located in Ireland is predefined and shouldn't be modified during implementation.

The Ireland name format follows the standard format used in Oracle Fusion:
  • Last Name
  • First Name
  • Title
  • Middle Name

Address Mapping

If you're uploading data through HCM Data Loader (HDL) or File Base Loader (FBL), then map the address fields as follows:
Field Table Column Name (PER_ADDRESSES_F)
Street Name ADDRESS_LINE_1
House or Building Number ADDRESS_LINE_2
House or Building Number Addition ADDRESS_LINE_3
Location Description ADDRESS_LINE_4
Postal Code POSTAL_CODE
City TOWN_OR_CITY
Country Country

Legislative Information

Ireland-specific legislative information can be captured for each person. None of these fields are required, and it's up to your organization the enterprise to decide which data needs to be entered.

Ireland supports the following legislative information:

  • Marital Status: Uses Ireland-specific values in the lookup.
  • Ethnicity: Uses Ireland-specific values in the lookup.

The Ireland-specific PER_PERSON_LEGISLATIVE_DATA_LEG_DDF includes demographic information:

  • Mother's Maiden Name (PER_INFORMATION1) - This is used to capture Mother's Maiden Name for Ireland person.
  • Sexual Orientation – If the person wishes to declare their sexual orientation, then this field is used to record the data. It consists of a predefined list of values.
  • Statutory Absence Seniority Start Date: Typically, an employee would be eligible for payments after completing 13 weeks of service according to seniority. If you need to override the number of weeks by an earlier date, you can use this field to set the option.
  • Medical Card - If you set this option for USC, the formula will calculate a reduced rate of USC for an employee if a person has a full medical card.

You can use the Working Hours Band field on the Employment Information page to record the band for average weekly hours worked by an employee. This value can be referenced for any calculations, if needed, and also be included in relevant reports.

National Identifiers

The Personal Public Service (PPS) Number is the National Identifier for Ireland. The PER_NATIONAL_IDENTIFIER_TYPE lookup type has the lookup code PPS Number for Ireland.

The PPS number entered by the user is validated as per the legislative requirements.

If an employee’s PPS Number has changed over a period of time and needs to be recorded, you can use the Previous PPS Number lookup code (ORA_HRX_IE_PREV_PPS) in PER_NATIONAL_IDENTIFIER_TYPE lookup type.
Important:
  • The employee needs to inform the employer about this change. To make the changes, use the Person Management task.
  • You need to first record the person’s current PPS Number in the Previous PPS Number field.
  • Once you’ve done this, you need to update the employee’s PPS Number field with the new PPS Number.