Archive Periodic Payroll Results

Use the Archive Periodic Payroll Results report to archive payroll information before generating payments.

The report archives payroll information such as earnings, deductions, tax calculation details, accruals, payment methods, and so on.

Use the Submit a Payroll Flow quick action under the My Client Groups tab to run this report.

When to Run Report

Run the report after the payroll calculation is complete.

Parameters to Consider

Parameter values determine which records to include in a report. Most parameters are self-explanatory, but some of them, as mentioned in this table have special meaning in the context of the report.

Archive Periodic Payroll Results Report Parameters

Parameter Name	Description
Process Start Date	Use this field to specify the first effective date of the payroll process to include in the report. All processes with an effective date same or greater than the Process Start Date are reported.
Process End Date	Use this field to specify the last effective date of the payroll process to include in the report. For Payroll Runs this is the 'Payroll Run Date'. All processes with an effective date equal to or prior to the Process End Date are reported. Note: For offset payrolls, the effective date of the payroll or QuickPay run could be after the end date of the payroll period. In such cases, ensure that your Process End Date must be on or after the effective date of the process you want to include in the report.
Consolidation Group	Use this field to run the report for a consolidation group. For example, you can use this field to run this report for a subset of payrolls. You can select a value only if you have a predefined consolidation group.
Process Configuration Group	Use this field to run the report for a specific process configuration group, instead of the default one. A process configuration group is used to set rules for payroll processes, such as setting the payslip rate precision value. You can select a value only if you have a predefined process configuration group.

Report Output

Because payslips and the payroll register use archived data, it's critical that the archive process completes successfully and it include complete and accurate information.

Use the Archive Results section on the View Person Process Results page to view a summary of archived results and drill down to view individual archived records.

View the Archive Results

Use archive results to identify errors, unprocessed assignments or missing records. If errors or issue are found, review the employee's HR or payroll data, to identify the cause and correct. Once errors and issues are resolved, roll back the affected processes and rerun the Archive Periodic Payroll Results report.

Edit the Archive Results

By default, the extract definition for the payroll archive doesn't allow editing of the output. However, if your environment and your security privileges enable this task, you can use the Edit button in the Archive Results section of the View Person Process Results page. The application stores any changes to the archived results in the archive table, which the payroll register and payment processes then use.

Note: Updates made to the archive results will no longer match the originally generated archive. For this reason, avoid manually updating the archive unless necessary.