1. How do I set up statutory absences for Ireland?
  2. Create Absence Elements for Maternity Absences

Create Absence Elements for Maternity Absences

You need to create absence elements for each absence plan that transfers absence payment information for payroll processing.

To create a new absence element:

Navigation: My Client Groups > Payroll > Elements
  1. In the Create Element window, select the appropriate Legislative Data Group, Absences as the Primary Classification and Maternity, Paternity, Parental, Parents or Adoption as the Secondary Classification.
    Note: The Category is auto populated when the secondary classification is entered.
  2. In the Create Element: Basic Information page, enter the Element name, Reporting name and the Effective date.
  3. In the Currency section, select the relevant Input Currency.
  4. In the Absence Plan Details section, enter the infromation as required:
    Field Value
    Calculation units Days
    Work units conversion rule Standard Rate Annualized
    Absence information type Qualification Absences
    Note: The calculation units should be the same as the one specified in the absence plan. For example, if the calculation units for the plan is in days, select Days here.
  5. In the Create Element: Additional Details page, in the Absence Payments section select the appropriate absence payment options, as shown:
    Field Value
    How do you want to reduce earnings for employees not requiring a time card? Select the relevant option
    Which rate should the absence payment calculation use?
    Select the relevant rate that you're using to identify the deduction amount or, provide an empty value to default the rate calculation based on the basic salary.
    Note: The rate to use for Absence Payment should be the placeholder rate defined earlier.
    Does this plan enable entitlement payments after termination? Select Yes or No, to continue or stop paying for the absence after termination of the employee.
  6. Review and submit the selected options.

What to do next

Ensure the processing priority (higher priority means lower number) of all the Occupational Maternity Absence elements is higher than the Maternity benefit offset element.