Create Absence Elements

You need to create absence elements for each absence plan that transfers absence payment information for payroll processing.

To create a new absence element:

Navigation: My Client Groups > Payroll > Elements

1. In the Create Element window, select the appropriate Legislative Data Group, Absences as the Primary Classification and Sickness as the a Secondary Classification.
   Note: The Category is auto populated when the secondary classification is entered.
2. In the Create Element: Basic Information page, enter the element name, reporting name and the effective date.
3. In the Currency section, select the relevant Input Currency.
4. In the Absence Plan Details section, select the appropriate calculation units, work units conversion rule for the absence, and the type of absence information you want transferred to payroll.
   Note: The calculation units should be the same as the one specified in the absence plan. For example, if the calculation units for the plan is in days, select Days here.
5. In the Create Element: Additional Details page, in the Absence Payments section select the appropriate absence payment options, as shown:

   Field	Value
   How do you want to reduce earnings for employees not requiring a time card?	Select the relevant option
   Which rate should the absence payment calculation use?	Select the relevant rate that you're using to identify the deduction amount or, provide an empty value to default the rate calculation based on the basic salary. Note: The rate to use for Absence Payment should be the placeholder rate defined earlier.
   Does this plan enable entitlement payments after termination?	Select Yes or No, to continue or stop paying for the absence after termination of the employee.

6. In the Accrual Liability and Balance Payments section, select the relevant absence liability options.
   Note: You need to select the rate definitions created earlier, if you select Yes for any of the options in this section.
7. In the Absence Types section, select the appropriate absence type for the element being created.

   Elements and absence type

   Element	Absence Type
   Statutory Sickness Plan	Statutory Sickness
   Occupational Sickness Plan	Occupational Sickness

   Note: The list of values might vary depending on the secondary classification selected.
8. Review and submit the selected options.

What to do next

As an option, you can also create Absence Elements for Occupational Sickness Plan using the same process. Ensure the processing priority (higher number) of all the OSP elements is lower than the SSP and the related Illness Benefit element.