Employee Earning and Deduction Entries

Summary Section

The summary section displays essential details for each earning and deduction, making it easy to identify individual records. For example, an overtime record may show hours worked, while a garnishment can display its court order reference.

This table details some relevant information displayed on the summary table of the page.

Summary Section Details

Component	Example Values	Description
Name	Salary; Bonus; Tax Withholding	For standard entries this is the name of the element. For CIR entries, this is the name of the component or card.
Primary, Secondary and Tertiary Values	Hours; Rate; and Percentage	Each record can display up to 3 key values in the primary, secondary, and tertiary columns. Standard Entries: Input values are displayed. Calculation Entries: Values definition and flexfield details for the calculation components are displayed. Card Entries: Tax Reporting Unit (TRU) is displayed if available. When multiple TRUs are associated with the same card, they're shown as comma separated CSV values. The tertiary column is hidden by default, and you can enable and display this column if required.
Source	Salary Proposal; Benefits	This attribute indicates the entry owner and provides details of how the entry was created. Earnings and deductions managed by other products such as Compensation, Time, and Absences can be viewed in Payroll but can't be edited.
Type	Time	This attribute displays the record type and lets you filter components entries such as time card and absence entries or view all standard entries. It enables you to filter on the type of components such as time card records or display all Standard entries display a value of ‘Standard’.

Note:

This table isn't exhaustive and there are other values displayed that are straight forward.

The summary page supports the following features:

Saved search.
You can re-order the columns on the table and this setting will be persistent.
You can Export the summary table of an employee’s earnings and deductions for further analysis or record-keeping.

Entry Details

Select an earnings or deduction name to view the entry value details required to calculate the earnings or deduction for the employee.

The entry details section includes the following information for the selected entry:

Values
Element Attributes
Costing
Processing History

Values

The entry values can be either of these:

Input value details for records managed using standard entries such as salary.
Value definitions and flexfield details for records managed using calculation components such as court orders.

Note: When a card level record is displayed on the summary table, the link on the card name takes you directly to the card.

Use the actions menu on the summary table to view element attributes, costing and processing history details.

Element Attributes

View element details for the selected earnings and deductions entry, including the primary and secondary classification and the element category, as given here.

Element Entry: The region displays details about the entry such as the element's primary classification, secondary classification, the element category, indicates if it's recurring or non recurring, a retro entry, an override entry, and so on.
Component Entry: For records managed with calculation components, view the details of the element associated with the entry. The element name might differ from the calculation component name displayed for the earning or deduction.
Card Entry: The region displays the name of the element associated with the entry and other entry details such as primary classification, indicates if it's recurring or non recurring, and so on.

Costing

Add costing details for individual records as needed.

While each absence entitlement day is listed separately, any costing overrides are applied to the entire absence period. For instance, although there are separate records for absences on 17th March and 18th March, costing override affect both days within the absence period.

Processing History

This region displays details about each Payroll Calculations, QuickPay, and Retropay processes that included the entry and indicates when run results were produced. To help resolve queries, select a flow name to navigate to the statement of earnings, where you can review all results generated by the process for the employee.

Tax and Social Security Management

Select an Earnings or Deductions detail to navigate directly to the Redwood tax pages tailored for your localization to handle country-specific tax and social insurance details more effectively.

Create Earnings and Deductions

Use the Add button to create an earnings or deduction entry. When you create an entry, follow these rules.

When you select a start date, it defaults to the sessions date. The date entered during creation is carried forward to the payroll entries page upon submission.
The name of the entry can be the name of an element, calculation component, or a card name. When you select the type of entry you want to add, you're directed to the appropriate page such as the input value page for the element or the CIR card.
When you create a calculation component entry or a calculation card entry, a card is automatically created when a card doesn’t already exist for the employee.
If you select a calculation component, a card is automatically assigned, or you can select an existing calculation card as needed.
Start date and Name are required fields. You can’t change the start date or name of the new entry after other attributes, such as input values are entered and are displayed on the page.
All assignment-level records must be associated with a tax reporting unit. Use the View Calculation Card action to open the relevant card and add the missing tax reporting unit. Once this is completed, you can return to the Earnings and Deductions page and associate the component with the employee's assignment.
You can also add a country-specific tax and social security card for an employee on the Earnings and Deductions page; however, these cards are typically created automatically when the employee is hired.

QuickPay Submission

Start a QuickPay directly from the Earnings and Deductions page. The Redwood QuickPay process also integrates the earnings and deductions summary table, enabling you to include or exclude specific records from the calculation.

Record Level Options

You can also select the three dots against a record and view specific information about the record. The options you can select are as given in this table.

Record Level Actions on Earnings and Deductions Record

Action	Description
Edit	Edit the entry details of the record. Note: The edit option is available on the card for records that are managed solely through a card, such as tax and social security details.
Delete Entry	Use this option to perform any of these actions: Delete Record - Deletes a single record. Delete Record and History – Purges the record. End Date - The end date defaults to the session date, but you can override the date.
Clear Date	Clears the date of the record.
View Element Attributes and Costing	View details of the element associated with the selected earning, deduction, or card.
View Costing	View costing details for the selected earning, deduction, or card. Note: Deductions generally use distributed costing; costing overrides don't apply.
View Calculation Card	View the card associated with the selected earning or deduction. Note: This action is available for records normally managed on the Earnings and Deductions page but might require card-level edits, such as adding a TRU association.
View Processing History	View history information for entry updates associated with the selected earning, deduction, or card.

Note:

The view-only and manage privileges for the Element Entries page is applicable for the HR and Compensation users who work with elements for their respective products.