How do I hire an employee?
Introduction, title, and music.
Hello my name is Mike. In this tutorial I'll show you how to hire an employee. I’m signed in as an HR Specialist and I just received paper work to hire a new employee, Jennifer O’Malley.
Start on the Home page.
Click My Client Groups.
Click the Hire an Employee Quick Action link
On this page I can select the information that I want to enter for the new hire. Your company may have a different configuration where some tasks are automatically selected, some are optional, or you may not even see this selection page.
On the Hire an Employee page, click to select these sections:
Communication Info
Addresses
Legislative Info
Citizenship Info
Assign Managers
Work Relationship Info
Payroll Details
Salary
Click Continue.
Depending on how your system is configured, you may no longer see effective date defaults for all employment flows, including the hiring flow. First, I’ll select the legal employer.
In the When is the Employee hire date? field, enter today’s date.
In the Legal Employer field, enter US1 and then select US1 Legal Entity.
In the What’s the way to hire an employee? field, leave as Hire.
In the Why are you hiring an employee? field select Hire to fill vacant position.
Click Continue.
Then I’ll enter Jennifer’s personal details and national identifier. Since I selected the US1 Legal Entity, the system defaults the country to United States. When I leave the Personal Details section, the system performs a duplicate search. If Jennifer had previously worked for the company, she’d have an existing record I could select. Then I could go through the rehire an employee process and the system would create a new work relationship for me.
In the Last Name field, enter O’Malley.
In the First Name field, enter Jennifer.
In the Gender field select Nonbinary.
In the Date of Birth field, enter 3/12/69.
In the Country field, select United States.
In the National ID Type field select Social Security Number.
In the National ID field, enter 471-51-8091.
Click Continue.
Next, I’ll enter her phone and email information.
In the Phones section, click the Type drop-down list and select Home Mobile Phone.
In the Country field, enter united states and then select United States.
In the Area Code field, enter 214.
In the Number field, enter 755-1975.
In the Email section, click the Type drop-down list and select Home Email.
In the Email field, enter jennifero@wfh.com.
Click Continue.
Then I’ll enter Jennifer’s address information. If there’s more than one valid address, the system will display a list for me to choose from to make sure I’ve got the right one. Once I enter her street address and ZIP code, the system will automatically populate the city, state, and county.
In the Country field enter united states and then select United States.
In the Type field select Home Address.
In the Address Line 1 field, enter 113 Glencoe.
In the Zip Code field, enter 75206.
Select Dallas (city), Dallas (county).
Click Continue.
I’ll enter her Legislative info, and then her Citizenship info.
In the Marital Status field select Single.
In the Highest Education Level field select Bachelor Degree.
Click Continue.
In the Citizenship field select American.
In the Citizenship Status field select Active.
Click Continue.
Jennifer will be working as a buyer in our Chicago office. However, she’ll be working from her home in Dallas.
In the Business Unit field, enter US1, then select US1 Business Unit.
In the Job field, enter Buyer, then select Buyer.
In the Grade field, enter prof, then select Prof03.
In the Location field select Chicago.
In the Working at Home field select Yes.
In the Regular or Temporary field select Regular.
In the Full Time or Part Time field select Full Time.
In the Hourly or Salaried field select Salaried.
Click Continue.
Depending on how your system is configured, you may no longer see manager defaults for the hiring flow. Jennifer’s manager will be Calvin Roth.
Click the Add icon.
Click the Name field, enter calvin roth, then select Calvin Roth.
In the Type field select Line Manager.
Click OK.
Click Continue.
Jennifer will bring her I-9 with her on her first day.
In the I-9 Status field select Not Started.
Click Continue.
I’ll assign Jennifer to a tax reporting unit. Then I’ll enter her salary information.
In the Payroll field select Semimonthly.
In the Tax Reporting Unit field select US1 Legal Entity.
Click Continue.
Jennifer will be making an annual salary of $55,000. Once I enter her salary, I can see her salary range position as well as what quartile she’s in.
In the Salary Basis field select US1 Annual Salary.
In the Salary Amount field, enter 55000.
Press TAB.
All of Jennifer’s information looks correct, so I’m ready to submit.
Click Submit.
When she starts next week, I can go in and add any information I’m missing. This concludes the Hiring an Employee tutorial. Thanks for watching.
Oracle copyright, music.