How do I configure the access to the Additional Person Info page for a role?

You can configure the Additional Person Info page so that employees, contingent workers, or line managers can view and manage it.

The Additional Person Info page isn't displayed by default because some users may have configured person Extensible Flexfields (EFFs) that may be sensitive in nature and should be visible only to an HR professional. Separate privileges are included in the Oracle-delivered employee and contingent worker roles to control the viewing and managing of person EFF. If you want your employee or contingent workers to only view the data, you need to remove the Manage Person Extra Information by Worker privilege from the role.

In the rare cases where you want the line manager to access a subordinate's Additional Person Info page, you need to assign the Access Person Extra Information by HR privilege. If you want the line manager to manage the data, you need to assign the Manage Person Extra Information by HR privilege and regenerate the grants. If the roles are granted additional privileges, the page will also be displayed in the person spotlight as well as a separate quick action under the Me category.

You can also create a rule to determine the person EFF contexts to be displayed for a role. Depending on whether you are using the responsive or Redwood versions of the page, you can create a rule in the Transaction Design Studio (TDS) or VB Studio Business Rules respectively. Because an employee or contingent worker can access this page, the 'When is this rule applied?' parameter is available when creating a rule. This parameter allows you to create a rule that will present the page differently, depending on whether the user is looking at their own record or another person's record.

The Additional Person Info page is also enabled for the checklists functionality.

The global search and smart navigation actions have been updated so that if you have the necessary privileges, you will be able to see the Additional Person Info action. A deep link is included for the Me category action.

Here are some key points to note:

• You need to review existing data in the Additional Person Info page for all employees and contingent workers before you grant access because you may have entered sensitive data in the Oracle-delivered person EFF or created your own person EFF that shouldn't be visible or managed by others.
• The Oracle-delivered employee and contingent worker roles are granted the Manage Person Extra Information by Worker privilege. By removing this privilege, the role won’t be able to manage any of the person EFF on the page. There’s no way to selectively manage specific person EFF contexts.

How You Provide Access

Make the feature accessible by assigning or updating privileges and job roles as required.

To display the quick action in the Me category:

1. Use the Structure work area and edit the Me category quick actions.
2. In the Personal Info group, edit the Additional Person Info and set the Visible property to Yes.

To display the quick action in the My Team category:

1. Use the Structure work area and edit the My Team category quick actions.
2. In the Employment group, edit the Additional Person Info and set the Visible property to Yes.

Note:

• If you want your line manager role to access the Additional Person Info page, you must assign the Access Person Extra Information by HR privilege to the role and regenerate the grants. If you want the line manager to be able to manage the data, you need to assign the Manage Person Extra Information by HR privilege and regenerate the grants.
• You also need to assign the Manage Person Extra Information by Worker and Access Person Extra Information by Worker privileges to the employee and contingent worker roles.