Create Absence Records
Global Absence Management is used to record the employee absences.
Absence records should include the start and end date of the person's period of absence, without any gaps. Absences should not be recorded by individual absence records for each day’s absence.
If records are created with gaps, the application can incorrectly calculate any entitlement or payment for an absence.
For example, to record a persons’ absence for 01 to 07 June 2024, enter one record with the start date 01 June 2024 and end date 07 June 2024. You can't record the absence as individual records, that is, separately for the 01, 02, 03, 04, 05, 06, and 07 June.
You should not create the absence as two separate records either. For example, 01-04 June, 05-07 June.
If the employee’s absence is extended, then update the new end date of the absence record. Don't create a new record.
The case model is used to manage French absence:
- Each absence record will form a case.
- AT/MP absences are entered at the person level.
- A case will be created per absence record and contract.
The incident date will be used to determine if a waiting period applies for Travel Accident (LGI). If there are two travel accident with different incident dates, the second travel accident will have waiting days. But if the incident date is the same, there is no waiting period for the second absence record.
- If an employee has several assignments under the same contract, a single case will be created.
- If an employee has several assignments under the several contracts, then a case would be created for each separate contract.
- From the list of employees, select the name of the person for whom you wish to create an absence record.
- In the Manage Absences and Entitlements page, in the Existing Absences section, click Add.
- Select the absence type from the list of values.
- Enter the relevant details for the absence such as the date of death of the child and submit the details.