Create Absence Records

Absence records should be recorded with the start and end date corresponding to the person’s actual absence from work (period of sickness).

To create an absence record:

Navigation: My Client Groups > Absences > Absence Records

1. From the list of employees, select the name of the person for whom you wish to create an absence record.
2. In the Manage Absences and Entitlements page, in the Existing Absences section, click Add.
3. Select the absence type from the list of values.
4. Enter the relevant details for the absence such as the start and end dates and times of the absence and upload any supporting document or relevant attachment, if required.
5. If needed, select ALD, No Waiting Period or Post Natal Pathological.
6. Click Submit.

Other Sickness Types

Instances of other sickness types have distinct norms and entitlement rules. These include:

• Post Natal Pathological
• Miscarriage
• Long Term Sickness

Post Natal Pathological

When there is an instance of a post natal pathological sickness, a record is to be entered as Post Natal Pathological. In terms of entitlement:

1. The PNP sickness record consumes the configured IJSS, LGI or CAGR entitlements.
2. No waiting days are counted for a post natal pathological sickness absence regardless of what the rules for a regular sickness are. If these are waiting days for LGI and CAGR, these are honored.

Note:

• On the payment side, a post natal pathological sickness is paid as a regular sickness (incl net guaranteed calculation).
• On the payslip, a post natal pathological sickness appears as a regular sickness.
• By law, a PNP absence cannot be more than 4 weeks. This is enforced upon saving a post natal pathological record.

Miscarriage

In case of a miscarriage, a sickness record needs to be entered with No Waiting Period.

On the entitlement side, there is no waiting days counted if there are any on the IJSS plan (that is, whatever the value definition setup says for the IJSS plan). If there are waiting days for LGI or CAGR, these should be honored.

A miscarriage sickness consumes the configured IJSS, LGI or CAGR entitlements. On the payment side, a miscarriage sickness is paid as a regular sickness (incl. net guaranteed calculation).

Note: On the payslip, it appears as a regular sickness.

Long Term Sickness (ALD)

A sickness can only be re-qualified as a long-term sickness after 6 months. When the sickness record ends after 6 months, enter an adjacent sickness long term absence record selecting ALD.

The sickness record and the sickness long term record must be adjacent. The sickness long term sickness record will go into the same case as the original sickness-Regular sickness absence.

There is no payment in case of long term sickness. This will be achieved via an automatically generated certificate (Payment stoppage - Long Term Sickness). To view the certificate, navigate to the Absence Case > Region certification, .

Representation of Postnatal Pathological, Miscarriage and Long-Term Sickness in the DSN

• For postnatal pathological and sickness without waiting period, Event DSN must be sent.
• For long term disease, no separate DSN event is generated. It will be reported in the monthly DSN (as an extension of a previous absence).