Use Budgets and Funds Example

As a marketing manager, you create a fixed budget and an accrual budget. Along with creating the budgets, you can generate funds for the fixed budget and create a child fund for the accrual budget.

This example illustrates how you can:

Create a fixed budget and generate its child funds
Create an accrual budget and create its child fund
Create a fund

Note:

As marketing manager, enable your account managers, who approve the promotion, with permission to edit the budget or the fund or the associated fund allocation.

Create Fixed Budget

Complete the following steps to create a fixed budget and generate its funds:

Go to the Budgets > Create.
On the Create Budget page, specify the following information:
- Select the type as fixed budget.
- Select the budget category.
Note:
Based on the budget type, specify the required values. For example, provide the initial amount for a fixed budget but not for an accrual budget.
Click Save and Continue and go to the Account subtab.
On the Accounts subtab and perform the following steps:
1. Click Add to search for the account to which you want to allocate funds.
2. Search and select the account to which you want to allocate funds and click Done.
3. Provide the amount or the percentage of the budget which you want provide each partner as funds.
4. Click Generate Funds after you have added all the account and allocated the fund amount or the fund percentage for each account.
  
  Note:
  When you click Generate Funds, you create child funds for each partner. Create independent funds outside your parent budget.
Click Save and Close.
You created the fixed budget and generated its child funds.

Create Accrual Budget

Complete the following steps to create an accrual budget and create its child fund:

Go to the Budgets > Create.
On the Create Budget page, specify the following information:
- Select the type as accrual budget.
- Select the budget category.
- Select the basis for the budget.
  Note:
  The two basis types are:
  - Cases: The allocation amount is provided in amount.
  - Revenue: The allocation amount is provided in percentage.
Click Save and Continue and navigate to the Accrual Rules subtab.
On the Accrual Rule subtab, click Create.
On the Create page, specify the following information and click Save and Close.
- Amount for the accrual rule.
- Start date and the end date for the accrual rule.
On the Accrual Rules subtab, select the accrual rule you just created. Complete the following steps to add a product or multiple products:
- To add a product:
  1. Navigate to the Product subtab and click Add.
  2. Search and select the product you want to add and click Done.
- To add an assortment:
  1. Navigate to the Assortments subtab and click Add.
  2. Search and select the assortment you want to add and click Done.
    
    All the products associated with the assortment are now associated with the accrual rule.
- To add a product group:
  1. Navigate to the Product Groups subtab and click Add.
  2. Search and select the product group you want to add and click Done.
    
    All the products associated with the product group are now associated with the accrual rule.
Click Save and Close.
Navigate to the Funds subtab and perform the following steps:
1. Click Create.
2. On the Create Funds page, specify the fund information.
3. Click Save and Close.
Click Save and Close.
You created the accrual budget and created its child fund.

Create a Fund

Complete the following steps to create a fund:

Go to the Budgets > Create.
On the Create Budget page, specify the following information:
- Select the type as fixed fund or accrual fund.
- Specify a Parent budget for the fund.
- Specify the Allocation Deadline.
- Specify the Claim Deadline.
On the Summary subtab, complete the following steps:
- From the Accounts list, select Search to search the partner you want to associate with the fund.
- Click OK.
Select the fund status and amount and other details.
Click Save and Close.
You created a fund.