Enable purchaser integration

When checked, the Employees (Employees) import workflow creates or updates the purchaser record associated with the imported employee record in OpenAir if the OpenAir: Employee is NS purchaser box is checked on the employee record in NetSuite.

The information saved on the purchaser record in OpenAir includes:

• Associated Employee [purchaser.user_id] — The internal ID of the associated employee record in OpenAir.

• Purchaser [purchaser.name] — The name of the purchaser is set to the full name of the associated employee.

• NetSuite Purchase Order Integration Purchaser [purchaser.netsuite_purchaser__c] — Checked when the associated employee record is imported from NetSuite and the OpenAir: Employee is NS purchaser box is checked on the employee record in NetSuite.

After you import the NetSuite employee as both an employee and a purchaser in OpenAir, you can:

• Create purchase order or vendor bill transactions associated with this employee in NetSuite, and import purchase order transactions from NetSuite into OpenAir using the POs (Purchase Orders) workflow. This will create a PO record in OpenAir and associate it with the corresponding purchaser record in OpenAir. See Products (Purchase Items) Import Workflow and POs (Vendor Bills) Import Workflow.

• Create invoices in OpenAir and include charges to rebill purchases with purchaser information and export these invoices from OpenAir to NetSuite using the Invoices (Invoices) export workflow. See Invoices (Invoices) Export Workflow.

Note:

The OpenAir: Employee is NS purchaser [custentity_oa_ns_purchaser] custom field is created when you install NetSuite OpenAir SRP Integration bundle 369637 (previously 2851) 1.34 or later version.