Mapping OpenAir Booking Type to Exchange Calendar Event "Show As" Designation

By default, when you export bookings from OpenAir to Exchange user mailboxes, the resulting calendar event will show as Free time. You can map booking types in OpenAir to specific "Show As" designation for the calendar event in Exchange user mailboxes so that the resulting calendar event shows as Free, Tentative, Busy, or Out of Office, depending on the booking type. You can also exclude bookings from the export, depending on the booking type.

To be able to map the booking type to Exchange calendar event "Show as" designation, create the following custom field for the Booking Type record type in OpenAir. If you do not select a value for a booking type in OpenAir, the calendar event shows as Free time.

After you create the custom field, go to Administration > Application Settings > Resources > Booking Types and edit each booking type record, selecting a "Show as" designation for the exported calendar events or Do not export.

For more information about creating the custom fields, see Custom Fields and Custom Field Types.

Name	Type	Values	Description
calendar_export_type	Dropdown	Set event time as free Set event time as tentative Set event time as busy Set event time as out of office Do not export	Select the Show as designation for calendar events created or modified when exporting bookings from OpenAir to Exchange user mailboxes.

Note:

Review the following guidelines:

• Calendar events show as Busy only if the booking has a Start time and End time defined in OpenAir.

• The dropdown option values must be exactly as listed above.

• Check the Required box only if you require that each booking type to be mapped to a "Show as" designation or excluded from the export.