Adjust an Approved Expense Report

This feature permits a user with the Adjust approved envelopes role to create 'offsetting receipts' in an 'adjusting envelope' by running the Adjust selected receipts bulk action. This can be used, for example, to zero out one or more receipts in an approved envelope.

Configuring this feature requires the following settings:

• Approval of envelope adjustments

  • Always require approval for adjusted envelopes

  • Do not require approval for adjusted envelopes

  • Require approval for adjusted envelopes only if net reimbursement amount is not zero

• Accounting date of adjusted envelopes

  • Adjusted envelopes have accounting date set by accounting date rules

  • Adjusted envelopes have accounting date of original envelope

• Accounting date of receipts in adjusted envelops

  • Adjusted envelope receipts have accounting date of original receipt

  • Adjusted envelope receipts have accounting date set by accounting date rules

Note:

Envelopes with net negative totals cannot be exported to systems that do not expect negative transactions, such as NetSuite. This may affect your usage of the expense report adjustment feature.

To enable this feature, contact OpenAir Customer Support.