Consolidate Electronic Invoices

IRBM allows suppliers to combine transactions with the buyers into a single consolidated e-invoice every month to:

• Support suppliers comply with electronic invoicing requirements.

• Ease the process for both the suppliers and buyers who don’t require an electronic invoice.

You can now submit all your invoices for the previous month by combining them into one consolidated transaction.

You can use the custom transaction type Consolidated Transaction (CTT) to consolidated invoices.

Prerequisites for Using Consolidated Electronic Invoices

Make sure you've met the following prerequisites before you start using consolidated e-invoices:

• Add the Consolidated Transaction CTT in OBN manager.

• Select the required subsidiary in the new Avalara Consolidated Outbound Transaction template.

Generate and Certify Consolidated Electronic Invoices

You can generate and certify consolidated invoices using the Malaysia Electronic Invoicing SuiteApp.

To generate and certify consolidated electronic invoices:

1. Go to Transactions > Consolidated Transactions > Consolidated Invoicing.

2. From the Malaysia Mandate Type list, select one of the following mandate types:

   • MY-B2G-EINVOICE

   • MY-B2B-EINVOICE

   • MY-B2C-EINVOICE

   Note:

   You can skip this step at transaction level, if you've already set the Malaysia Mandate Type field when setting up the customer or vendor record.

3. Use the following filters to search for the transactions you need:

   • Subsidiary – Select a subsidiary.

   • Date Range – SSelect the dates to search for transactions for a specific subsidiary.

   The list of filtered transactions is shown based on the date range you selected.

4. Check the transactions you want to consolidate from and click Consolidate Transactions.

   A confirmation message appears to make sure you don’t resubmit transactions you’ve already consolidated.

5. Click OK on the confirmation pop-up.

   After the successful consolidation, a consolidated transaction CTT record is created. The following columns are filled in automatically:

   • Transaction Number Range – Shows the invoice number range for the consolidated invoices.

   • Subtotal – Shows the invoice number range for the consolidated invoices.

   • Tax Amount – Shows the total tax amount for all the invoices.

   • Tax Information – Shows all categorized Malaysia tax codes and their details.

   • Total Amount – Shows the total amount for all the invoices.

6. On the consolidation transaction CTT record, e-documents are automatically generated. If you want to regenerate a document, click the Generate E-Document button.

7. Click Certify E-Document, to send the e-document for certification.

   Note:

   After the e-documents are successfully generated and certified, the Consolidation Status and Consolidation Invoices Attachment field values in the Malaysia Electronic Invoicing subtab are filled in automatically.

   When the generation and certification are in progress, you must not use the Consolidated Invoicing for Malaysia Electronic Invoicing.

General Notices