Paying an Employee Expense from an Expense Report in Brazil (Brazilian Hub SuiteApp)
You can record an employee expense payment directly from the expense report.
To pay am employee expense from an expense report in Brazil:
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Go to Transactions > Employees > Enter Expense Reports > List.
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Click View next to the expense report to which you want to apply the payment.
If you use the approval workflow, you can only apply payments to approved expense reports.
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Click Make Payment.
A new payment transaction opens.
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If you use the Classification feature, select a department, class, or location to associate this transaction with a classification.
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Enter other information relevant to the payment.
For more information, see Paying Bills to a Single Vendor.
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Click the Apply subtab.
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Find the expense report transaction to which you want to apply the payment.
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In the Apply column, double-click the checkbox next to the expense report you want.
The Parcelamento window opens.
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On the Parcelamento window, click the Parcelamento subtab.
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In the Quitar column, click Selecionar to select the installment to be paid.
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(Optional) If you are applying a partial payment, in the Valor Pagamento field, enter the payment amount.
By default, this field displays the installment’s full amount.
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(Optional) If a fine applies to the payment, in the Valor Multa field, enter the fine amount.
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(Optional) If interest applies to the payment, in the Valor Juros field, enter the interest amount.
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(Optional) If a discount applies to the payment, in the Valor Desconto field, enter the discount amount.
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(Optional) If the payment date is not the current date, in the Data Quitação field, enter or select the payment date.
By default, this field displays the current date.
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Click Quitar.
Repeat the previous steps to apply the payment to as many installments as required.
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Click Salvar Quitação.
The Parcelamento window closes.
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On the Bill Payment page, click Save.
The bill payment is saved. The payment transaction status is now Approved.
If the payment you applied equals the total amount of the expense report you paid, the expense report status becomes Paid in full. If you applied a partial payment, the expense report status remains Approved by accounting.