Support Document for People not Liable for VAT
This document is used to accredit the purchase of a good or service. The buyer must generate it when doing transactions with a vendor who is not obligated to issue a sales invoice or an equivalent document.
Technical-administrative Prerequisites
For this module’s proper functioning, the Colombia Localization package must be installed. This module uses libraries in the package. The initial configuration is also needed.
Prerequisites Setup
To set up the prerequisites for the Support Document
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Go to Setup > Colombia Localization > Support Document Setup > New. Complete the subsidiary the setup applies to, the language, and the advanced template used to render the PDF.
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Set up the Electronic Invoicing Numbering Setup record to configure the DIAN’s authorization. This setup should be done on the Vendor Bill.
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Set up the resolution title and description if applies. Go to Customization > Translations > Manage Translations. Click the Strings tab and select CO Support Document from the Collection list. Now select the authorization and title labels to set them up according to each customer needs.
Development Feature Description
To generate a support document, you must create a vendor invoice type of transaction. Then you must select the resolution that was previously set up, on the CUFE Information tab, and check the Support Document box. With this, a resolution number will be assigned to the document. After clicking Save , the button for generating the support document appears.
Requirements for the Support Document
What is the Support Document?
It is the document used to prove the purchase of a good or service. The buyer must generate it when making transactions with a service provider that is not required to issue a sales invoice or an equivalent document.
When should you generate one?
The buyer must issue a support document to register the transaction that generates deductible taxes or operating costs. The document contains a number authorized by the DIAN when the vendor or service provider is not obliged to issue an invoice.
Vendor
Consider the following fields on the vendor record for the certification of the Support Document.
FIELD NAME |
DESCRIPTION |
FUNCTIONALITY |
---|---|---|
Company Name |
Vendor's legal name. |
Electronic Invoice |
|
Vendor's e-mail address. |
Electronic Invoice |
Primary Subsidiary |
Subsidiary associated with the vendor. |
Electronic Invoice |
DIAN Nature |
Regime applicable to an organism or entity. |
Electronic Invoice |
Colombia Document Type |
Related to the identification number. For a Colombian legal person (jurídica), NIT is commonly used. For a natural person (natural), Cédula de Ciudadanía is used. |
Electronic Invoice |
Colombia Identification Number |
Number that allows an unequivocal identification of the nature or legal person. |
Electronic Invoice |
DIAN Taxpayer's obligations |
Fiscal obligations of the entity. |
Electronic Invoice |
Tax Schema |
Tax schema of the entity. |
Electronic Invoice |
Tax Regime |
Entity's tax regime. |
Electronic Invoice |
Third Party Entity |
Third party associated to the transaction. |
Electronic Invoice |
SuiteTax Latam Engine Tax Regime |
Tax regime to which the company or individual adheres. |
Electronic Invoice |
ADDRESS |
||
---|---|---|
Country |
Country to be used for the address. |
Electronic Invoice |
Addressee |
Entity's name that should appear on the shipping label. |
Electronic Invoice |
State |
State associated to the address. |
Electronic Invoice |
City |
Colombian city associated with the address. |
Electronic Invoice |
ZIP |
Postal code the way it should appear. |
Electronic Invoice |
Address 1 |
Address with 50 characters. |
Electronic Invoice |
E-DOCUMENT |
||
---|---|---|
E-Document Package |
The E-Document certification provider to be used for the entity's transactions. |
Electronic Invoice |
Generate PDF |
Check this box to generate the PDF files of these transactions at the same time the e-documents get generated when the Generate button is clicked. |
Electronic Invoice |
Template and Sending Method Auto-Selection |
Check this box to enable auto-selection of the template and the sending method, if only one template or one sending method is associated with the transactions of this entity. |
Electronic Invoice |
Bill
Consider the following fields on the bill for the certification of the Support Document.
E-DOCUMENT |
||
---|---|---|
E-Document Template |
The template you select must be associated with the e-document certification provider assigned to this transaction. |
Electronic Invoice |
E-Document Sending Method |
||
If the vendor has information in these fields, it is inherited from the transaction |
CUFE_INFORMATION |
||
---|---|---|
DIAN Payment Method |
Agreed payment method to cancel the invoice amount. |
Electronic Invoice |
DIAN Transaction Type |
Transaction type associated with invoice records. It could be debit memo or invoice. |
Electronic Invoice |
DIAN Resolution |
Resolution associated to the transaction used to assign the number. |
Electronic Invoice |
DIAN Operation Type |
Transaction operation type code for electronic invoicing. |
Electronic Invoice |
Colombia has the following technological service providers (authorized by the DIAN) to certify this document:
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Gosocket
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Facture
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Dispapeles
For more information, go to Setup > Colombia Localization > Electronic Invoicing Setup.
You can use only one technological service provider authorized by the DIAN at a time. You must inactivate the ones you do not use at the time.
As mentioned before, the vendor needs to have information in the E-document package field, according to the technological service provider selected before.
When all the information is complete in the setup, vendor, and bill, you can create the transaction and certification. Then you can see the PDF and XML files on the E-Document subtab.