Printing Direct Deposit Vouchers

When you process direct deposit payroll transactions, checking the To Be Printed box generates vouchers that detail payment information for that pay period. Do not check this box if you use the Service Printed Checks and Stubs feature and intend the Payroll Service to print checks and stubs.

Direct deposit vouchers should be printed on plain paper or non-negotiable check stock.

To print direct deposit vouchers:

1. Go to Transactions > Management > Print Checks and Forms.

2. On the Print Checks and Forms page, click Direct Deposit Voucher.

3. In the Account field, select an account to display a list of its associated direct deposit transactions.

4. In the displayed list, mark the voucher or vouchers that you want to print.

5. Click Print.

Direct Deposit Vouchers show the dollar amount of funds transferred into each prenoted employee account. A prenote is a test to ensure that the bank routing information is accurate and the Direct Deposit transmission can be properly completed. Employee accounts are marked Prenoted on the Direct Deposit subtab of the Employee record.

Note:

After you print a direct deposit voucher, it disappears from the list. You can reprint a direct deposit voucher. Go to Transactions > Employees > View Individual Paychecks. Click Print next to the paycheck you want to print.

Direct Deposit Payroll Transaction Examples

Example 1: Post a direct deposit to one prenoted net account.

Result: One direct deposit voucher queues to print.

The voucher shows the net amount of the deposit ($1200.00) to the employee's account Wachovia 1234567.

Example 1 voucher:

Example 2: Post direct deposits to two accounts — one prenoted savings account and one prenoted net account.

Result: One direct deposit voucher queues to print.

The voucher displays the net amount of the deposit ($1200.00) to the employee's two accounts:

• $200.00 is deposited to savings account Wachovia 987654.

• $1000.00 is deposited to net account Wachovia 1234567.

Example 2 voucher:

Example 3: Post a direct deposit to one prenoted savings account and one non-prenoted net account.

Result: One paycheck queues to print and one prenote test posts for the net account.

As in the below example, the paycheck shows:

• Net Pay for this period is $1200.00.

• $200.00 is direct deposited to the prenoted savings account Wachovia 987654.

• $1000.00 is the amount on the printed paycheck.

Example 3 paycheck:

Related Topics

Printing Paychecks

Print Payroll Checks or Vouchers

General Notices